KENTRADE Executive Assistant (Secretary) Job in Kenya

The Kenya Trade Network Agency (KENTRADE) is a State Corporation under the Ministry of Finance which was established under Legal Notice No 6 of 2011. 

KENTRADE’s mandate is to implement, operationalise and manage the National Electronic Single Window System and Trade Facilitation.
 

KENTRADE wishes to engage suitably qualified candidates who meet the requirements of Chapter 6 of the Kenya Constitution in the following positions:
 

Executive Assistant (Secretary)
 

Job Grade: KTNA 8
 

Accountable to: Head of Department/Division as assigned
 

Purpose of the Job: To handle a wide range of administrative and executive support related tasks in an organized, flexible, professional and independent manner with little or no supervision.
 

Duties & Responsibilities

• Manage the day-to-day operations of the Office
• Calendar management, scheduling of meetings, managing of appointments and planning itineraries.
• Receiving phone calls, promptly directing them to the appropriate party, placing calls on behalf of the Managers and taking messages appropriately.
• handle all incoming and outgoing correspondences ( electronic and paper based) on behalf of the Manager(s)
• Read and analyze incoming memos, submissions, and reports to determine their significance, plan their distribution appropriately and respond to routine correspondences.
• Prioritize and manage multiple assignments simultaneously and follow through on issues in a timely manner
• Arrange travel schedules and make reservations for management as needed
• Assisting Managers in all possible works likes in meetings, preparing background documents and presentations.
• Update the Manager(s) about various work related assignments.
• Create and update the office databases as required
• Ensure that all reports and data files are arranged in a perfect manner so as to facilitate storage and retrieval
• Receive visitors, determine whether they should be given access to specific individuals and usher them accordingly.
• Event Management, coordination and ensure availability of refreshments during corporate events or meetings.
• Undertake such other duties as may be reasonably required and which are consistent with the level of responsibility of this job role

Qualifications

• Bachelor’s degree in a relevant field from a recognized University
• Higher National Diploma in Secretarial Studies by KNEC or equivalent from a recognized institution.
• At least six (6) years’ experience providing administrative and secretarial services with 2 years providing support at the executive level
• Experience in use of relevant computer applications
• Use of standard office administrative practices and procedures

Personal Attributes

• organizational and planning skills
• communication and interpersonal skills
• information gathering and information monitoring skills
• problem analysis and problem solving skills
• judgment and decision-making ability
• initiative and flexibility
• professionalism and confidentiality
• attention to detail and accuracy

Qualified and Interested candidates are requested to submit their application, Curriculum Vitae, copies of certificates & testimonials, email and telephone contacts including names, telephone and email contacts of three (3) referees who must be familiar with the candidates previous work experience. 

The position applied for should be indicated on the top of the envelope and applications addressed as detailed below to be sent by post, hand delivery or email so as to be received not later than 5.00pm on Wednesday, 17th April 2013.
 

The Chief Executive Officer
Kenya Trade Network Agency
1st Floor, Embankment Plaza
Longonot Rd - Upperhill
P.O. Box 36943-00200
Nairobi
 

Email: vacancies@kentrade.go.ke
 

KENTRADE is an Equal Opportunity Employer
 

Canvassing will lead to automatic disqualification
 

Only shortlisted candidates will be contacted