NGO Logistics Officer Job in Nairobi Kenya

Logistics Officer - Kenya
 

Team / Programme: Programme Operations    

Location: Nairobi
 

Grade: TBC (Competitive Package)    

Post Type: National
 

Child Safeguarding: Level 3 - the responsibilities of the post may require the post holder to have regular contact with or access to children or young people

Role Purpose:
 

This role will coordinate the logistics functions and responsibilities and will supervise and manage logistics staff, under the supervision of the Country Logistics Manager. 

The role will include logistics support either to a medium sized country programme or to a particular emergency response. As such, the role may include remote management, management of remote field bases or direct line management of a particular logistics function.
 

Logistics Officer is responsible for managing logistics staff, vehicles, assets, stores, communications, procurement and security and for ensuring effective and accountable logistics support to the Save the Children programmes in Nairobi office and coordinate with the relevant field offices.

Scope of Role:

Reports to: Logistics Manager

Dimensions: Save the Children has supported children in Kenya since before its Independence in 1963 and has had a consistent operational presence in the country since 1984. 

We provide support to children through developmental and humanitarian relief programmes delivered both directly and through local partners. Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, livelihoods, nutrition and WASH. 

Save the Children has an operational presence in Dadaab Refugee Camp, Eldoret, Habaswein, Mandera, Meru and Wajir and has a liaison post in Garissa. 

Currently, we have a staff complement of approximately 350 staff and a confirmed budget of approximately US$15 million this year.

Staff directly reporting to this post: Procurement Assistants, Logistics assistant fleet, Logistics Assistant warehouse and assets.

Key Areas of Accountability:

• Coordination of programme logistics; implement the country logistics policies and procedures for the management of the supply chain, including one or more of the following areas; procurement, transport and distribution, warehousing and stock management, management of vehicle fleets, communication systems, and assets
• Ensure that Save the Children  minimum standards of logistics procedures and country policies are implemented and adhered to in the area of responsibility, supporting relevant staff as required
• Manage and support Nairobi logistics staff including ensuring clear division of responsibilities, clear objectives, and management of performance
• Ensure that procedures within the specific area of responsibility meet Save the Children  and donor regulations, whether that be a within a given technical sector in logistics, or a specific field base
• Provide support to senior logistics staff on areas relating to budgets, technical aspects of the programme, and implementation mechanisms as required
• Provide logistics training and capacity building as required
• Participate in Grant start up meetings and Monthly BVA meetings as required.
• Timely processing of procurements as per policy and ensure timely payments of all suppliers.
• The post-holder will comply with all relevant Save the Children  policies and procedures with respect to child safeguarding, safety and security, code of conduct, equal opportunities and other relevant policies.

General:

• Comply with Save the Children policies and practice with respect to child protection, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.

Skills and Behaviours (our Values in Practice)
 

Accountability:

• Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency

Qualifications and Experience

Essential

• Prior experience in logistics management in the NGO sector, within complex/large scale country programmes and in emergency response/humanitarian environments
• Proven experience in all technical areas of logistics operations including procurement, transport/distribution, warehousing and stock management, fleet management, asset management, communications, and security
• Experience of working in remote field bases with limited infrastructure
• Experiencing in managing and supervising others in logistics
• Ability to synthesise and analyse information, and make clear, informed decisions
• Ability to build relationships quickly with a wide range of people, both internally and externally
• Strong planning, management and coordination skills, with the ability to organise a substantial workload comprised of complex, diverse tasks and responsibilities
• Cultural awareness, with strong written and spoken communication and interpersonal skills in English and French

Desirable

• Technical experience/training in specific areas of logistics eg fleet mechanics, IT/communications networks
• Technical experience/knowledge in specific types of humanitarian intervention eg Health, WASH, Food Security
• Fluent in Spanish, Portuguese, or Arabic

How to apply

The application period is now open and will close on Thursday 18th April 2013. 

To apply for open position, please send a short cover letter and CV to Kenya.jobapplications@savethechildren.org  indicating the position applied for in the subject line.