World Food Programme National Programme Officer (Resource and Pipeline Management Analyst) Job in Nairobi Kenya

Vacancy Announcement No: OMN/006/2013
 

Post Title: National Programme Officer (Resource and Pipeline Management Analyst)
 

Grade: NOB (Fixed Term)
 

Duty Station: WFP’s Regional Bureau for East & Central Africa, based in Nairobi
 

Salary: As per UN Scales
 

This vacancy announcement is open to both male and female candidates. Qualified female candidates are particularly encouraged to apply.
 

The United Nations World Food Programme (WFP) is looking for a qualified candidate to fill the post of National Programme Officer (Resource and Pipeline Management Analyst) in support of the Regional Bureau for East & Central Africa (OMN), based in Nairobi, Kenya.
 

Duties and Responsibilities: 

Under the direct supervision of the Regional Resource Management Analyst, the National Programme Officer (Resource and Pipeline Management Analyst) will be responsible for the following tasks:

• Review budget and revised budget plans for new and ongoing projects to provide expert advice on budgetary adjustments required for effective utilization of funds by RB/CO;
• Recommend follow up actions in respect to approval process for all projects so that all documentation is in line with the Programme Review Committee (PRC) recommendations and data in WFP corporate systems is accurate; and,
• Provide comprehensive analysis on project performance and financial surplus/deficit, and recommend appropriate actions to be undertaken by RB/CO management.
• Monitor the use of resources assigned to projects and provide expert advice to Fund Managers on actions to be taken in case of potential shortfalls and surpluses;
• Provide input into the design of tools to facilitate monitoring of resource utilization and identification of surpluses and shortfalls;
• Support the preparation of advance financing requests by providing recommendations to the Regional Director; monitor and provide advice on all internal and external borrowing and repayment arrangements;
• Support the preparation of various documents, e.g. funding proposals and assignment plans, budgets for donor proposals, import parity forms and presentation of costs versus benefits of local purchases, e.t.c;
• Monitor commodity and cash requirements, availability and shortfalls (pipeline) for all operations in the region;
• Ensure that CO pipeline submissions are accurate and reflect project requirements and situation on the ground;
• Collate operational pipeline data and prioritize operations within the RB according to severity of pipeline shortfalls. Advise RB management and Headquarters (HQ) on resource allocations;
• Support the preparation of pipeline reports and strategy definition for the utilization of resources during emergencies;
• Provide food-demand plan aggregated by common corridors to support management of the Forward Purchase Facility (FPF) and provide information to guide Regional Bureau decision-making when multiple projects compete for the same FPF stock.
• Prepare and disseminate comprehensive regular/ad hoc analytical reports related to resource management to facilitate forecasting and decision making process;
• Contribute to corporate initiatives in support of funds and budget management and corporate system enhancements; and,
• Perform other duties as required.

Expected Results: 

• Well prepared, analytical work; 
• well managed projects, programmes and/or operations. 
• Preparation of documents/operations which bring together country programmes in a manner which reflects strategic regional/country strategies and executive decisions. 
• Effective coordination with other units and Headquarters, which leads to adequate delivery of required resources.

Critical Success Factors:  

• Good analytical skills; 
• resourcefulness, initiative, maturity of judgment, tact, negotiating skills; 
• ability to communicate clearly both orally and in writing; 
• ability to work in a team, and establish effective working relations with persons of different national and cultural backgrounds. 
• Ability to cope with situations which may threaten health or safety; 
• flexibility in accepting work assignments outside normal desk description. 
• Ability to deal patiently and tactfully with people of different national and cultural backgrounds.

Qualifications and Experience
 

Education: University degree in one or more of the following disciplines: economics, agriculture, international affairs, business administration, social sciences, development studies or a field relevant to international development assistance.
 

Experience: At least three years of postgraduate professional experience in commerce, business administration, development, or food aid support.
 

Knowledge: Training and/or experience utilizing computers including word processing, spreadsheet and other software packages. Proficiency in Excel and fair knowledge on Pivot tables: This level of skills is required to use advanced techniques for analyzing and manipulating data in Excel 2), automate some operations, manage Macro Commands, and create MS Excel applications. Specifically: Customize the work area, use advanced functions (Names, VLOOKUP, IF, IS), work with Pivot Tables, use spreadsheet web components, manage macro commands, concepts planning, operations, execution, modification, interruption, use personalized toolbars and perform some programming in VBA
 

Language: Fluency in both oral and written communication in English essential.
 

Other desirable skills: Knowledge of relevant WFP specified software; proficiency in a second official WFP language, preferably French and ggeneral knowledge of UN system policies, rules, regulations and procedures governing administration.
 

Interested Kenyan nationals meeting the above qualifications are required to submit their applications together with detailed curriculum vitae, copies of education certificates, names and telephone numbers or email addresses of three work referees by e-mail to: wfp.omnhr@wfp.org quoting the VA no. and the title of the position in the subject line.
 

Applicants should also complete and submit a Personal History form (P.11) available on the following link http://www.unon.org/docs/P11.doc
 

Closing date: 04 June 2013

Applications must be received by the deadline. 

Late applications will not be considered. 

Only short-listed candidates meeting all essential qualifications will be contacted.
 

NB: WFP does not charge fees from applicants at any stage during the recruitment process.