Executive Personal Assistant to the CEO / Managing Director Job in Kenya

Executive Personal Assistant To The CEO / Managing Director
Company Profile
 

Our client is a leading Non- Governmental Organization located in Westlands Nairobi. 

A vacancy exists for a high profile personal assistant to the managing director with a Strong Christian back ground.

Location: Westlands Nairobi

Main Responsibility

• Provide personal administrative support to the MD.
• Duties include general clerical, receptionist and project based work.
• Project a professional company image through in-person and phone interaction

Preferred Qualifications

• Should have a Diploma/bachelors degree preferably business oriented
• Must have good report writing skills
• Must be absolutely polished in presentation
• Should be extremely eloquent
• Knowledge of Microsoft Office and telephone protocol.
• Must be very confidential in how they handle documents and information.
• Minimum of 5 years working experience in a similar position
• Must have a strong Christian Background.

Other Responsibility

• Prepare correspondence, reports, and materials for publications and presentations.
• Setup CEO’s travel and accommodation arrangements.
• Maintain CEO/ Director’s calendar.
• Prepare and maintain CEO/ Director’s expense report.
• Setup and coordinate meetings and conferences.
• Create, transcribe, and distribute meeting agendas and minutes.
• Answer telephones and handle in appropriate manner.
• Meet and greet clients and visitors.
• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
• Maintain hard copy and electronic filing system.
• Research, price, and purchase office furniture and supplies.
• Coordinate project-based work.
• Supervise support staff.
• Devising and maintaining office systems
• Arranging meetings, taking minutes and keeping notes
• Invoicing and looking after budgets
• Liaising with members of staff in other departments or external contacts
• Ordering and maintaining stationery and equipment supplies
• Organising and storing paperwork, documents and computer-based information.

KPI’S

• Increase efficiency within the office and administrative processes.
• Develop and implement office and administrative policies and procedures.
• Creating and implementing filing systems for company records and reports.
• Proactively supporting the management team.
• Effectively managing internal company logistics

Key Competence

• Reading, writing, and arithmetic skills required.
• Computer literate with the ability to learn new software applications.
• Duties require professional verbal and written communication skills and the ability to type 60 wpm.
• Must be perfect in report writing
• Visibility of work requires attention to detail, excellent organizational skills, time management skills and discretion with confidential information.
• Ability to work with variety of demands and to priorities tasks requested from a range of different managers.
• MUST have good Customer And Public Relations skills
• Possess excellent interpersonal and communication skills.
• Ability to multitask and follow instructions

To apply for this position send your CV to vacancies@corporatestaffing.co.ke quoting the position in the subject line by 28th June 2013.