IOM Regional Monitoring and Evaluation Assistant Job in Nairobi, Kenya

Vacancy Notice Open to Internal and External Candidates

Terms of Reference

I. Position Information

Vacancy Notice: IOMKE/VN/17/2013
Position title: Regional Monitoring and Evaluation Assistant

Position grade: G7
Duty station: Regional Office for Eastern Africa, Nairobi, Kenya

Seniority band: Band II
Job family: Migration

Organizational unit: Office of the Regional Director
Position rated : Yes

Subject to rotation: No
Reporting directly to: Senior Regional Emergency and Post-Crisis Specialist

Overall supervision by: Regional Director
Contract Duration: 6 months (renewable) Special Short Term Contract

II. Organizational Context and Scope

The International Organization for Migration (IOM) is a dynamic and growing intergovernmental organization, with 146 member states, committed to the principle that humane and orderly migration benefits migrants and society. 

Established in 1951 and now active in over 440 field locations worldwide, IOM works with partners, government and civil society to:

• Assist in meeting the operational challenges of migration and mobility
• Advance understanding of migration issues
• Encourage social and economic development through migration; and
• Uphold the human dignity and well-being of migrants and mobile populations.

IOM’s Regional Office for East Africa supports and monitors the following missions:
Kenya, Tanzania, Uganda, Ethiopia, Eritrea, Djibouti, Burundi, Rwanda, Somalia, and South Sudan.

III. Responsibilities and Accountabilities

Under the overall guidance of the Regional Director of Regional Office (RO) Nairobi and the direct supervision of the Senior Regional EPC Specialist, the incumbent will assist in performing the monitoring and evaluation aspects of IOM programmes and projects in East Africa including but not limited to effective implementation, in particular in line with the expectations of IOM's donors on Monitoring and Evaluation (M&E) requirements.

In particular he/she will:

1. Assist in developing the overall framework for Regional Project Monitoring and Evaluation. Support IOM project managers and mission M&E officers with both quantitative and qualitative monitoring aspects to provide relevant information for ongoing evaluation of programme/project activities, effects and impacts and for complying with regular reporting requirements.
2. Assist the Regional Director, Chiefs of Missions and where applicable M&E officers, with the facilitation and development of country strategic frameworks in line with the IOM Africa Framework and Country Specific project’s needs;
3. In partnership and coordination with the Regional Specialists, Project Endorsement Team and Country Missions assist with the development of projects by meeting the mandatory requirements as set out by both IOM and donors including but not limited to the development of projects Log Frames, Results-chains and Key Performance Indicators in support of project endorsement;
4. In close coordination with the Regional Specialists, develop a clear list of indicators for each IOM sector of work and detail on how the COs to implement, monitor progress towards the pre-determined targets and report to the RO against these indicators.
5. Assist in reviewing the project proposals received or developed by the RO and the donor reports from an M&E perspective and provided inputs as needed to the assigned RO reviewer.
6. Conduct mid-term and annual assessments of regional M&E frameworks according to the Output Matrix and associated output weighting system;
7. Support in the tracking of regional reporting deadlines as it relates to developed, ongoing and pending endorsements in coordination with relevant key stakeholders.
8. Guide and ensure the regular receiving from missions and sharing of the outputs of M&E findings with relevant stakeholders and that monitoring data are discussed in the appropriate forum in a timely fashion, also in terms of implications for future action. If necessary, create such discussion forums to fill any gaps.
9. Produce regular regional monitoring reports to be shared with relevant stakeholders such as donors and coordinate with the Project Managers and Public Information Unit (PI) with regards to utilization of the outputs of M&E findings in PI materials.
10. Design the format for performance reports; review monitoring reports, support project managers and M&E officers in analyzing them for outcome and impact evaluation and identify the causes of potential bottlenecks in project implementation and necessary corrective actions.
11. Provide structured training sessions and on the job training and mentoring to project staff in the country missions in order to enable them to monitor and evaluate projects locally in compliance with regional M&E framework and donor requirements.
12. As needed undertake visits to the field in coordination with project managers to support implementation of M&E and to identify where adaptations/corrections might be needed.
13. Perform such other duties as may be assigned.

IV. Competencies

The incumbent is expected to demonstrate the following technical and behavioural competencies.

Behavioural

Accountability

• Accepts and gives constructive criticism
• Follows all relevant procedures, processes, and policies
• Meets deadline, cost, and quality requirements for outputs
• Monitors own work to correct errors
• Takes responsibility for meeting commitments and for any shortcomings

Client Orientation

• Identifies the immediate and peripheral clients of own work
• Establishes and maintains effective working relationships with clients
• Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries
• Keeps clients informed of developments and setbacks

Continuous Learning

• Contributes to colleagues' learning
• Demonstrates interest in improving relevant skills
• Demonstrates interest in acquiring skills relevant to other functional areas
• Keeps abreast of developments in own professional area

Communication

• Actively shares relevant information
• Clearly communicates, and listens to feedback on, changing priorities and procedures
• Writes clearly and effectively, adapting wording and style to the intended audience
• Listens effectively and communicates clearly, adapting delivery to the audience

Creativity and Initiative

• Actively seeks new ways of improving programmes or services
• Expands responsibilities while maintaining existing ones
• Persuades others to consider new ideas
• Proactively develops new ways to resolve problems

Leadership and Negotiation

• Convinces others to share resources
• Actively identifies opportunities for and promotes organizational change
• Presents goals as shared interests
• Articulates vision to motivate colleagues and follows through with commitments

Performance Management

• Provides constructive feedback to colleagues
• Identifies ways for their staff to develop their abilities and careers
• Provides fair, accurate, timely, and constructive staff evaluations
• Uses staff evaluations appropriately in recruitment and other relevant HR procedures
• Holds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff evaluations

Planning and Organizing

• Sets clear and achievable goals consistent with agreed priorities for self and others
• Identifies priority activities and assignments for self and others
• Organizes and documents work to allow for planned and unplanned handovers
• Identifies risks and makes contingency plans
• Adjusts priorities and plans to achieve goals
• Allocates appropriate times and resources for own work and that of team members

Professionalism

• Masters subject matter related to responsibilities
• Identifies issues, opportunities, and risks central to responsibilities
• Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
• Persistent, calm, and polite in the face of challenges and stress
• Treats all colleagues with respect and dignity
• Works effectively with people from different cultures by adapting to relevant cultural contexts
• Knowledgeable about and promotes IOM core mandate and migration solutions

Teamwork

• Actively contributes to an effective, collegial, and agreeable team environment
• Contributes to, and follows team objectives
• Gives credit where credit is due
• Seeks input and feedback from others
• Delegates tasks and responsibilities as appropriate
• Actively supports and implements final group decisions
• Takes joint responsibility for team's work

Technological Awareness

• Learns about developments in available technology
• Proactively identifies and advocates for cost-efficient technology solutions
• Understands applicability and limitation of technology and seeks to apply it to
• appropriate work

Resource Mobilization

• Establishes realistic resource requirements to meet IOM needs

Technical

• Effectively applies knowledge of migration issues within organizational context
• Correctly frames migration issues within their regional, global, and political context
• Knowledge and understanding of migration issues in the region an advantage

V. Education and Experience

1. Bachelor’s Degree in Social Sciences, International Relations, or related field.
2. Minimum of five years of experience in the field of monitoring and evaluation/research. Proven capacity to develop, implement and coordinate M&E and research programmes. Strong analytical skills and demonstrated managerial and organizational ability are required.
3. Proven experience in:

• The logical framework approach and other strategic planning approaches M&E methods and approaches (including quantitative, qualitative and participatory)
• Planning and implementation of M&E systems
• Training in M&E development and implementation
• Facilitating learning-orientated analysis sessions of M&E data with multiple stakeholders
• Information analysis and report writing

VI. Languages

• Excellent command of the English language (oral and written)
• Advantageous
• Knowledge in French will be an advantage.

Mode of Application:

Submit applications’ cover letter and updated CVs, including daytime telephone or e-mail contact to:
Human Resources Department, International Organization for Migration (IOM), P.O.
Box 55040 – 00200, Nairobi, Kenya or send via e-mail to hrnairobi@iom.int

Closing Date: 20th June, 2013

Only shortlisted applicants will be contacted