Office Administrator Job in Kenya (KShs 20K - 30K)

Office Administrator

Role

• Front office administration and ensuring cleanliness is maintained at all times
• Receiving calls and responding to customer emails and enquiries.
• Offering administrative support to the line managers.
• Office management and budget administration  as well as petty cash management
• Maintaining both electronic and physical filling systems
• Managing and maintaining of office equipment’s
• Maintaining the bills payable account and ensuring that all bills are paid on time or before the deadline, electricity, telephone, internet etc.
• Maintain the statutory deductions files and ensure prompt payments of the statutory deductions, PAYE, NSSF, NHIF Taxes and VAT
• Formatting reports, scanning necessary schedules, photocopying and biding of documents.
• Planning and projecting human resource needs for consultancy contracts undertaken by the company.
• Coordinating with clients on data collection and schedules of audits and other consultancy work
• Keeping and maintain records of call and clients requests and ensuring respective parties have been notified immediately.
• Establishing and controlling personnel records and files for both staff and consultants keeping good track of records of leave days and offs
• Managing the timesheet records for all staff.
• Providing assistance in monitoring employee performance appraisal processes.
• Liaising with partners and directors in preparing contracts for both long term and short term consultants.
• Coordinating & organizing meetings and trainings/workshops
• Coordinating logistics, travel and accommodation arrangements for staff and partners
• Coordinate clearance of staff separating from the organization.                 
• Maintain the leave records
• Ensuring visitors are well served and treated and directed.
• Any other duties as assigned by the management.

The person

• Self-driven and with a lot of personal initiative
• Team player
• Smart and with pleasant person
• Must have good track experience
• Person of high level of integrity
• Organized and smart in approach

Skills

• Diploma level or graduate in office administration from a recognized institution
• Secretarial training  or a Experience a must
• MS office competent especially excel and word and presentation Office management skill
• Knowledge of accounts and book keeping a must

Experience

• More than 2 years working experience in a busy organization
• Experience must include use of computers for the 2 years consistently
• Additional  qualifications/Experience  in HR or Accounting would be an added advantage

Send your application to jobs@alternatedoors.co.ke

In the application send a detailed cv with 3 referees 1 of which must be a former employer and include your phone contact 

Salary 20,000- 30,000