Project Administrator Job in Nairobi Kenya

Our client in the manufacturing industry requires a Project Administrator
Reports To: Head of Project Management

Business Unit Nairobi

Department: Project Management

Job Purpose: This role is an integral part of the project management team responsible for assisting the head of project management to deliver projects in a timely manner through the provision of specialized administration support.

Job Responsibilities

• Use project scheduling and control tools (such as SmartSheet) to monitor and report on project plans
• Timely project status reports
• Co-ordinate the country project teams including the scheduling of meetings ( face to face or via hangout) and preparation of agenda and minutes
• Track the progress and quality of work being performed, manage
• contemplated change notices and amend the Smartsheet accordingly
• Keep the Head of Project Management and other team members informed about project status
• Assist the Head of Project management in drafting and issuance of project proposals, RFP’s (Request for Proposals), tenders, budgets, cash flows and preliminary project schedules.
• Provide admin support to the country project teams, manage project meetings, prepare agenda and minutes and maintain the project Management team diary/calendar
• Maintaining and integrating project plans
• Develop and maintain action lists and follow up items to ensure that tasks are completed on time and reporting of outstanding items to the Head of Project Management.

Position Requirements

Education

• Bachelors Degree and/or Diploma in Project Management from an accredited institution

Experience

• Minimum 3 years in related role

Knowledge and Skills

• Developed time management skills
• Demonstrated ability to effectively manage multiple tasks and meet deadlines
• Ability to work in a team environment and with minimal supervision
• Proficiency in MS Office skills, internet and email applications, excel and PowerPoint
• Developed communication, interpersonal and public relations skills to enable professional interaction with a range of people including senior management

Major Challenges

• Co-coordinating various teams in multiple locations
• Keeping stakeholders informed of frequent project changes

All applications to careersinafrika@gmail.com

The position is urgent by latest 30 October 2013