Personal Assistant Job in Kenya

Vacancy: Personal Assistant in a Kindergartern
Job Overall Purpose: Manage the office effectively and efficiently.

Key Tasks:

• Responding to routine inquiries from parents, pupils, visitors and teachers.
• Maintaining an efficient filing system
• Maintaining of all staff files
• Facilitating the timely distribution and collection of electronic and surface mail
• Preparing of all correspondence in the form of memos, letters, reports, minutes and agenda
• Assisting in the organizing of school activities and events
• Preparing other required documents through photocopying, laminating or binding.
• Assisting in the disbursement of invoices or statements.
• Ensuring that all required stationery is available in a timely manner.

Person Specifications:
 

Academic/Professional

• Degree in Secretarial Studies with at least 3 years relevant working experience OR
• Diploma in Secretarial with a degree in Business Administration from reputable institutions of learning with at least 3 years relevant working experience.
• Experience that includes working in a learning institution is of added advantage.

Skills

• Excellent verbal and written communication skills
• Should also have high interpersonal, presentation, problem solving and numerical ability skills.
• High Integrity is also key for this position and so is the proficiency in the use of IT and IT related tasks.
• Preferred age:  24-30 years of age.

If you feel you fulfill the above requirements, kindly email  an application letter and a copy of your current CV as ONE document in MS WORD to consult@syn-solutions.com with the subject heading as PERSONAL ASSISTANT.  

The deadline for this application is 19th December 2013.