KenGen Supply, Delivery and Implementation of Audit Management System Kenya Electricity Generating Company

Expression of Interest
 

Consultancy Services for Supply, Delivery and Implementation of Audit Management System Kenya Electricity Generating Company

Ref: KGN-IA-2-2014
 

1. Background
 

Kenya Electricity Generating Company Limited (KenGen) is a limited liability company, 70% owned by the Government of the Republic of Kenya. It is the leading electric power generation company in Kenya, producing about 75% of the electricity used in the Country. It has a total installed capacity of 1,670MW and power plants located at different power parts of the country. 

Consistent with its Corporate vision to be the market leader in the provision of reliable, safe, quality and competitively priced electric energy in the Eastern Africa region, the Company intends to invite proposals from eligible candidates for “Supply, Delivery and Implementation of Audit Management System for KenGen”.

2. Objectives
 

KenGen’s Internal Audit & Risk Management Department’s scope of work includes IT audit, Capital Projects Audit, Operational Audit, Financial Audit and Fraud Investigations. 

The department envisages a continuously evolving audit scope as the Company grows and extends its boundaries. 

It is imperative that the Internal Audit and Risk team responds by extending the coverage and depth of audits while shortening the audit cycles. The Company requires an optimized audit process, hence the need for an audit management system.

3. Scope of Work
 

The following activities are envisaged to be included during the implementation. 

It shall include, but not limited to the following tasks:

1. Current state assessment of the existing audit management capabilities.
2. Implementation of the solution to support the audit process.
3. Detailed implementation plan, including a change management program and migration of existing audit data/information.
4. Training of identified KenGen staff (technical & functional) prior to implementation.
5. Delivery of training for all the Internal Audit & Risk Department staff.
6. Training material, technical and functional manuals & documentation.
7. Indicate costing in terms of total cost of ownership (TCO) for a minimum of five years.
8. Support services.

4. Eligibility
 

The Kenya Electricity Company Ltd (‘the Company’) invites proposals from eligible candidates for “Supply, Delivery and Implementation of Audit Management System for KenGen”. 

The expression of interest must be accompanied by the consultant’s qualifications and professional capabilities. 

The consultants must be familiar with audit management systems and details of past experience in the area must be included. 

Such information may include brochures, description of similar assignments, experience in similar conditions, and availability of appropriate skills among staff, with their most recent profiles showing their experience, qualifications, capabilities, referees and details of past experience especially in their areas of expertise, etc.

The interested firms shall provide the following specific information as well as any other relevant information

• Attach a copy of company profile with information not limited to name of firm who will participate in undertaking the consulting services and their role in all aspects of the consultancy service. To be submitted also are name(s) and position(s) of authorized representatives.
• Firms that bid jointly should submit consortium agreements between the parties, with the roles of each party clearly defined.(Firms that form more than one consortium agreements will not be considered)
• At least 3 commendations references in the last five years in the relevant task.
• Provide the proposed organogram for the project and CVs of the key technical staff
• Evidence of Incorporation/Registration in the country of domicile
• Minimum of five (5) years experience for the consultants in Training and Implementation of similar assignments in atleast five (5) firms.
• Minimum academic qualification for the key staffs is a relevant degree specialization.
• Attach Annual Accounts and Reports audited by a reputable firm for the last two years.
• Information regarding any current litigation involving the consulting firm certified by a reputable law firm.
• Valid Tax compliance certificate for local consultants or equivalent for foreign bidders
• A brief of at least two ongoing similar consultancy services

5. Clarifications
 

The interested and eligible applicants may request for clarifications on this tender for up to five (5) days before the submission date. 

Any request for clarification must be sent in writing by paper mail, facsimile, or electronic mail to:

The Internal Audit and Risk Manager
Kenya Electricity Generating Company Limited,
Stima Plaza, Kolobot Road,
P.O.Box 47936, 00100 GPO Nairobi,
Kenya
 

Tel 254 02 366 6301
 

Email: modundo@kengen.co.ke cc: rachieng@kengen.co.ke , tenders@kengen.co.ke,
 

The Consultants proposal shall be written in English language and the Consultants must submit One (1) original and Two (2) copies and a soft copy (Read Only CD/DVD) of each expression of interest. 

The submission of the expression of interest documents must be received in a sealed envelope and delivered or registered to:

The Company Secretary/Legal & Corporate Affairs Director
Kenya Electricity Generating Company Limited
Stima Plaza, Kolobot Road,
P.O.Box 47936, 00100 GPO Nairobi,
Kenya

Tel 254 02 366 6708 FAX 254 2 248848

Not later than by 1400 hours (Kenya Time) 26th August 2014 and clearly marked “APPLICATION FOR THE TENDER FOR SUPPLY, DELIVERY AND IMPLEMENTATION OF AUDIT MANAGEMENT SYSTEM”

The EOI documents will be opened at 1430hrs on 26th August 2014 in the presences of bidders representatives who chose to attend

Supply Chain Manager