Migori County Provision of Online Web-Based Fuel and Vehicle Tracking System

Republic of Kenya

County Government of Migori

Expression of Interest for Provision of Online Web-Based Fuel and Vehicle Tracking System

The County Government of Migori is planning for the implementation of a web-based online fuel and vehicle tracking system for better control of its existing fleet of vehicles and machinery spread across the county to achieve efficient vehicle use and fuel management.

The County Government of Migori invites qualified and experienced information technology firms with evidence of similar assignments especially in Public Sector.

The fleet management systems provider shall be responsible for implementing the solution to achieve the following broad domains amongst other capabilities:

1. To provide online authorized vehicle use and control.
2. To provide vehicle perimeter fencing services (route deviation alert) by provision of a reliable SMS and voice settings.
3. To save on fuel cost against vehicle misuse and abuse.
4. To provide ability to generate reports e.g mileage, speed chart e.t.c.
5. Ability to stop and resume the engine via a command.
6. Ability to operate the solution on real time basis.
7. To safeguard the vehicle against carjacking and thefts.
8. To improve on the security of drivers and personnel.

The EOI responses shall include demonstrated details of the above as part of the statement of qualifications stated below;

1. Understanding the assignment
2. Experience in similar undertakings
3. The firm’s human resource base and their qualifications

The EOI documents must be accompanied by copies of the following as well;

1. Company profile
2. Business certificate of incorporation
3. PIN and VAT certificates
4. Valid tax compliance certificate
5. List of at least 3 similar projects undertaken.

Interested firms must submit an original and two copies of the EOI with all the necessary documentation in a plain sealed envelope clearly labeled FLEET AND FUEL MANAGEMENT EXPRESSION OF INTEREST (MC/140/2013-2014) along with a covering letter on or before noon 22nd September 2014.

The documents shall be deposited in the tender box situated in Migori County Headquarters (formerly Municipal Council offices) addressed to:

County Secretary

Migori County Government

P.O.Box 195-40400

Suna –Migori.

The EOI shall be opened soon thereafter at the County headquarters in the presence of bidders or representatives who choose to attend.

County Secretary

Migori County