UN Women Hospitality and Logistics Intern Job in Kenya

Terms of Reference

Position: Sharefair Hospitality and Logistics Intern

Duration: 3 months starting as soon as possible

Time: The work will be full time with an expected amount of 40 hours per week

Under the direct supervision and guidance of the Sharefair Logistics and Hospitality Coordinator for the Regional Sharefair the intern will assist the Planning Team in various activities related to Sharefair 2014. 

A work plan with achievements for the duration of the Internship and learning opportunities will be agreed upon.

Tasks and Responsibilities 
Under the direct supervision of the Sharefair Logistics and Hospitality Coordinator, the Hospitality and Logistics Intern will undertake, but not limited to, the following tasks:

Pre-event preparation:

• Assist with the key partner agencies, organizations and individuals to secure their participation to Sharefair 2014;
• Support the dispatch and receiving of documents and technologies for exhibition;
• Support logistics related to physical set-up of Exhibition area;
• Assist with maintaining and updating database of invited participants, confirmations and sessions. 
• Assist with visa and hotel booking support;
• Assist with inventory and moving of equipment, facilities, furniture and other materials.

On-site tasks:

• Meet & greet Sharefair 2014 VIPs and participants, both on arrival at Jomo Kenyatta International Airport as well as at the UN Gigiri compound, assistance with registry, pass and directions to the different venues within the compound.
• Assure the comfort of the arriving participants and directs them to the proper staff or service;
• Assist with disbursement of DSA to sponsored participants;
• Provide administrative support to Exhibitors and Session attendees: registration desk, information desk, travel support (providing information of international and local transport / airport information), lost & found, etc.;
• Assist with the arrangement for catering services;
• Assist with the compilation of information on participants of sessions. Consolidate and record the list of attendees. Collate, photocopy and print materials as necessary; maintain supply of forms and charts as needed; and
• Assist in any other matters, as requested.

Qualifications and Experience

• University student in Public Administration, Hospitality, Logistics, Management, Diplomacy, Communications or related field;
• Fluent spoken and written English;Other UN language is an asset;
• Professional administration, logistics and communications skills;
• Full proficiency in the use of computers and office software packages (MS Word, Excel, etc.);
• Good interpersonal relations and ability to work in a multi-ethnic environment with sensitivity and respect for diversity;
• Creativity.

Learning Elements

1. Increased understanding of UN Women’s work and the UN system;
2. Learning different aspects of human resources with a focus on recruitment in an international environment;
3. Meeting and networking with UN Women colleagues in other units;
4. Work as a team member in a multicultural setting.

Requirements

The UN Women Internship Programme operates on a non-remunerative basis. 

The costs connected with an intern’s participation in the Programme must be borne by the nominating institution; or by the student, who will have to obtain funds for subsistence and make his or her own arrangements for travel, accommodation, etc.

Proof of medical coverage, passport/visa must be provided for the file before the internship commences.

How to Apply
 

Applicants should e-mail their complete application package which must include Cover letter and CV to consultancies.eharo@unwomen.org with the following subject line: Internship Women Economic Empowerment - Hospitality and Logistics

Deadline: 5th September 2014