Evidence Action Procurement and Supply Chain Associate Job in Nairobi, Kenya

Vacancy: Associate - Procurement and Supply Chain
 

Deadline to Apply: On a rolling basis
 

Start Date: End of October, 2014
 

Reporting To: Senior Manager – Organization development
 

Location: Nairobi, Kenya with domestic travels

About Evidence Action: Evidence Action scales proven interventions that improve the lives of millions. We implement cost-effective interventions whose efficacy is backed by substantial rigorous evidence. 

Evidence Action identifies innovative, appropriate financing mechanisms and builds best practice operational models. 

We voraciously self-evaluate, learn, and improve our models for scaling with a commitment to transparency on progress, impact, and value for money.  

Our current flagship programs include:

• Dispensers for Safe Water is an entrepreneurial program scaling the chlorine dispenser system – a proven innovation that dramatically expands access to water treatment at an extremely low cost.
• Deworm the World Initiative actively supports the scale-up of school-based deworming programs worldwide to improve children’s health, education, and long-term development.

About the position:
 

Supply Chain Management 

Workshop facility maintenance:

• Safeguarding Evidence Action Warehouses by ensuring proper security measures are in place against all known and perceived treats.
• Ensure that all warehouse utilities are paid on time and there is uninterrupted supply
• Implement workplace safety precautions, eliminate hazards and promote a culture of a safe and healthy workplace for persons undertaking operations in warehouse(s)/ Store(s)

Workshop Inventory Management and Accounting

• Receipt, storage and dispatch of store items from Evidence Action warehouse(s)
• Ensure proper records are kept on all warehouse transaction including but not limited to: Receipt of store items, Issues, Assemblies and incident logs at the warehouse
• Billing of all receipts to the warehouse, and issues tot the relevant billing codes.
• Conduct routine stock counts and reconciliation of actual balances to stores records at the main warehouse and regional stores and warehouses
• Prepare items for dispatch including sorting, packaging and coordinate shipping of goods dispatched from the warehouse to destination and ensure GRN are filled at destination

Logistics Coordination

• Compile projections for quarterly chlorine refills as per program needs and ensure timely shipment to DSW field offices in Kenya and Uganda
• Compile projections for chlorine dispenser hardware needs, coordinate timely import and procurement of components
• Coordinate timely fulfilling and shipment of assembled parts to DSW field offices based on orders from program team

Administration

• Assist procurement in sourcing for suppliers, including sourcing for quotes
• Receiving purchase requests from projects and work with the Associate- Procurement to ensure that all requests are supplied on time.
• Coordinating distribution and delivery of project orders to users
• Support Associate- Procurement in processing tax exemption forms
• Assist Associate- Procurement  in verifying invoices and processing payments
• Compile reports and run official errands as requested by supervisor
• Managing Inventory and Property registers for the organization as will be delegated by supervising officer.
• Monitoring and reallocation of common costs.
• Taking up insurance covers for inventory and property.

Qualifications, Experience and Skills (Desired)

• Bachelor’s degree in Supply Chain Management from a recognized learning institution.
• Be a member of Kenya Institute of Supplies and Management (KISM)
• At least 3 year hands on experience in procurement and/or logistics with extensive knowledge of USAID procurement guidelines
• Knowledge of East Africa Customs laws and clearance project
• Experience working with customs, cargo handling and forwarding
• An understanding of supply chain management

To Apply:
 

Please email your CV and application letter to copy kenyajobs@evidenceaction.org with the subject line “Associate- PROSC”

Only short-listed candidates will be contacted by phone and email for an interview. 

Applicants are encouraged to apply early, as applications will be reviewed on a rolling basis.

The Organisation is an Equal Opportunity Employer (EOE), adhering to the laws that prohibit discrimination in the terms and conditions of employment. 

The Organisation’s HR policy provides equal employment, volunteer, and service opportunities to all qualified persons without regard to race, color, national origin or ancestry, religion, creed, sex, age, sexual orientation, gender identification, marital status, veteran status, disability (including HIV/AIDS), or any other status protected by applicable law.