Terms
of Reference
Introduction
The African Virtual University (AVU) www.avu.org is a Pan African Intergovernmental
Organization established by charter with the mandate of significantly
increasing access to quality higher education and training through the
innovative use of information communication technologies.
A Charter, establishing the AVU as an Intergovernmental Organization, has been
signed so far by eight (8) African Governments: Kenya, Senegal, Mauritania,
Mali, Cote d’Ivoire, Tanzania Mozambique, and Democratic Republic of Congo. The
AVU has its headquarters in Nairobi, Kenya and a Regional office in Dakar
Senegal with Host-Country Agreements and Diplomatic Status with the two
governments.
The AVU Business Plan 2009-2014 has two main thrusts:
(a) Educational and support services provided on a fee basis; and
(b) Not-for-profit development services.
The Not-for-profit development services aims at building the capacity of AVU
Partner Institutions (PIs) with an objective of increasing access to quality
education through the following activities:
- updating
and developing content;
- Open
Educational Resources (OER) Development;
- AVU
Capacity Enhancement Program (ACEP);
- set
up/upgrade ODeL centers;
- developing
professional networks through Communities of Practices;
- Research
and Development and
- Quality
Evaluation and Benchmarking.
Some
of the Not-for-profit development services were delivered from 2005 to 2011
through the AVU Multinational Project I funded by the African Development Bank
(AfDB) and implemented in 10 African countries.
The AfDB is funding a second phase of the Multinational Project which will
build on the first phase and will extend its benefits to more countries.
The overall objective of the AVU Multinational Project II is to strengthen the
capacity of the AVU and a network of 27 institutions to deliver and manage
quality ICT integrated education and training opportunities in 22 African
countries.
The project has the following activities:
(1) Establishment of new Open Distance and eLearning (ODeL) Centres
and/or upgrading of exiting AVU Learning Centres as well as Internet
connectivity provision at AVU Partner Institutions;
(2) Development and/or improvement, and delivery of four ICT integrated
Programs: AVU Capacity Enhancement Program (ACEP); Teacher Education, Computer
Science, and Peace and Conflict Resolution;
(3) Gender Mainstreaming;
(4) Research and Development;
(5) Promotion and development of Open Education Resources (OERs); and
(6) Enhancement of AVU Capacity .
The AVU Multinational project II will be implemented in 27 AVU Partner
Institutions in the following 22 countries: nine (9) Francophone African
Countries: Benin, Burkina Faso, Burundi, Cameroon, Democratic Republic of
Congo, Mali, Mauritania, Niger, Senegal; four (4) Lusophone African Countries:
Angola, Cape Verde, Guinea Bissau and Mozambique; and eight (9) Anglophone
African Countries: Gambia, Ghana, Kenya, Namibia, Nigeria, Rwanda, Sudan, and
Tanzania.
To successfully implement these project activities the AVU wishes to engage a
Project Assistant Anglophone to provide support to the Project Manager in
Nairobi, Kenya
Scope of Work
The Project Assistant Anglophone will report to the Project Manager in Nairobi
office.
The main duties of the Project Assistant are as follow:
- Assisting
in developing project documents as instructed by the supervisor, which
include:
- Quarterly
Reports
- Disbursement
requests
- Direct
payment Requests
- Annual
Reports
- Assisting
in the organization of project meetings and workshops
- Taking
minutes of project meetings
- Drafting
general internal correspondence for the project
- Monitoring
correspondence with the Anglophone Participating Institutions
- Compiling
donor reporting data for quarterly and annual reports
- Assist
in monitoring timelines for immediate activities of project staff
- Managing
the filing (electronic and manual) system of the project
- Making
travel and accommodation arrangements for project staff and visitors.
- Establishing
reconciliation of travel and accommodation fees for project staff and
visitors
- Timely
processing of stationery and other requirements for project implementation
- Efficient
handling of the Project Manager/Program Coordinator schedules.
- Any
other duties as may be assigned form time to time.
Expected
Deliverables
- All
project files are up to date and kept in the right format;
- Project
Manager supported in and project team in Nairobi team supported;
- Bi-Data
from Anglophone partner institutions and from AVU compiled for the donor
quarterly reports
- Files
of all communications with donors maintained
Qualifications
- Degree
in Business Administration, Project Management, Economics, Commerce, Law
or Development Studies, Accounting, Econometrics, Economics of Education/
Education and Economics or a relevant Social Science degree;
- A
qualification in accounting, secretarial studies, office management would
be an added advantage;
- Be
conversant with the use of the full MS Office package (particularly Ms
Excel) in business planning, Ms Project or other relevant modeling
software;
- At
least 2 years’ relevant work experience in an International Organization,
IGO or NGO;
- Demonstrated
skills and experience in project management;
- Demonstrated
excellent written and oral communication skills;
- Demonstrated
ability to work under pressure;
- Attention
to details;
- Strong
team and interpersonal skills;
- Ability
to interact at all levels ;
- Must
demonstrate strong coordination skills; and
- Ability
to work in French will be an added advantage.
Modalities
of Work
The Project Assistant Anglophone will work full time dedicating 8 hours a day,
for 5 days a week.
Duration: 2 years
Reporting: The officer will work under the supervision of the Project
Manager
Payment: The salary will be commensurate with the qualification and
experience of the successful candidate
How to apply for the Job Career in Kenya
The African Virtual University (AVU) www.avu.org is an equal opportunity employer.
The successful candidate will be appointed on a 2 year contract (renewable).
Application must include a cover letter and detailed curriculum vitae with: a
telephone number; email and residential addresses; and names with contact
addresses of three professional references.
Applications should be sent to job@avu.org and must have Project Assistant
Anglophone as the email subject.
In case of any inquiries, these should be sent to avuhr@avu.org.
The successful candidate will be based at the AVU Headquarters in Nairobi,
Kenya.
The closing date for this application is March 29th 2012 at 18:00 East African
Time (UTC/GMT + 3).
Note: Only shortlisted candidates will be contacted.
12:22 AM
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