Shelter Afrique Director Corporate Services/ Company Secretary Job

Shelter Afrique is a regional Housing Finance Institution established by African governments and the African Development Bank dedicated to investment in housing and urban development in African countries.

The current shareholding comprises 42 African countries, the African Development Bank and the African Re-Insurance Corporation. The institution, with its headquarters in Nairobi, would like to fill the following vacancy in its Corporate Affairs & Secretariat Department.

Position Title: Director Corporate Services/ Company Secretary

Grade: D1

Reporting to: Managing Director

Overall Purpose

Responsible to the Managing Director for handling all the Company’s legal matters in close consultation Managing Director to whom he will also report directly on his day to day performance of duties.

In addition responsible planning, coordinating and implementing human capital and administration policies, strategies, systems and processes aligned to the strategic objectives.

Other duties include, management of administrative support services such as procurement and supplies, logistics and mail delivery, transport services, provision of insurance cover, health and occupational safety, security and disaster recovery as well as maintenance of equipment, machinery and office facilities

Core Duties and Responsibilities

• Formulation of corporate policies and procedures in conjunction with other departments, for submission to the Managing Director.
• Provide all legal services on operations and finance matters
• Provide Secretarial services to the decision making bodies of the Company (General Meeting and Board of Directors as well as any AGM and Board committees
• Report on implementation of decisions and resolutions made by the AGM, Board of Directors as well as AGM and Board Committees
• Ensure general harmonization of communication channels
• Coordinate relations with Directors, shareholders and governments of member countries as well as with authorities of the host country.
• Responsible for the day to day running of the Department of Secretariat, Conferences & Documentation
• Responsible for overseeing the Human Resource as well as Administration functions through formulation of policies & strategies.
• Supervise the division of Conferences & documentation
• General planning, organizing and holding of AGM’s, Board meetings and annual symposia;
• The co-ordination, preparation and final distribution of documents relating to AGM and Board meetings as well as annual symposia
• The planning, organizing and coordination of all legal matters pertaining to the Company’s operations and activities;
• The implementation of institutional resolutions regarding all matters of agreements with the host country and the use of the official seal of Shelter Afrique.
• Organizing and carrying out the registration and custody of originals of agreements, conventions and contracts signed with states and organizations, including host country and ensuring observance of obligations and rights stipulated therein

Minimum Qualifications & Experience

• Masters degree in Commercial Law (LLM) Business Administration (MBA), Economics or a related field plus. In addition, must possess LLB degree
• Minimum ten (10) years experience in providing legal and company secretarial services. Exposure to commercial law in Francophone countries mainly OHADA rules will be an added advantage.
• Working knowledge of both English & French will be an added advantage

Key Competencies

• Comprehensive understanding of commercial law including legal and regulatory framework governing the regulation of financial sectors
• Strong communication skills and ability to develop proposals, concept papers, position papers as well as write reports and prepare relevant publications
• Flexibility and responsiveness in providing high quality customer service
• Proficiency in computer applications including word processing, spreadsheets, data base, presentation, email, internet etc
• Ability to deliver SHAF’s articulated vision for change, create a sense of urgency around change and motivates staff to join change efforts
• Ability to maintain professional status and keep abreast of evolving legal trends through continuing legal education

Shelter-Afrique offers competitive salary and benefits package and a collegial working environment.

Applicants are invited to send a cover letter illustrating their suitability against the listed qualifications/ competencies/skills and detailed curriculum vitae, current & expected salary as well as names and addresses of three referees (including telephone & email address) to jobs@shelterafrique.org

Applicants should indicate “Director Corporate Services” as the subject line of their email submissions.

Deadlines for submission of applications is 18th February 2011.

Only short-listed applicants meeting the above requirements will be contacted.

We invite you to learn more about Shelter-Afrique by accessing our web site: http://www.shelterafrique.org