Save the Children UK Area Logistics Coordinator Job Vacancy

Save the Children UK is a leading international child rights organization, fighting to improve the lives of children in the UK and 50 countries around the world. Together with children, we are helping to build a better world for present and future generations by making a reality of children’s rights.

Save the Children UK in Kenya works in the North Eastern Province (Dadaab, Wajir and Mandera) with Programmes in Child Protection, Nutrition, Food Security & Livelihoods and Health.

We are seeking a qualified candidate to fill the position of Area Logistics Coordinator in our Wajir East Area Office with Occasional visits to Nairobi. Contract period – 12 months.

Job Purpose

Manage all logistics, procurement and communications facilities and systems for the Area Office while coordinating with Nairobi Logistics team and ensure that logistics services are provided to Area Office in a timely manner, to high standard in line with all SC policies and procedures.

Key accountabilities

• Ensure that all procurement is carried out in line with Save the Children and donor requirements.
• Develop a list of approved supplies with framework agreements to ensure quality of goods and services are provided in timely manner.
• Assist staff in understanding request formats for procurement.
• Develop framework agreements with suppliers at Field Level.
• Assist in developing vendor lists.
• Assist in finalizing procurement plans and requests for current grants.
• Ensure monthly Supply tracker is prepared and sent to Nairobi Office and to programme managers.
• Ensure vehicles are in good working order and that all journeys are authorized and tracked.
• Review vehicle utilization, performance and running costs are monitored and managed in line with SC policies and procedures.
• Ensure that Vehicle maintenance schedule is in place and adhered to, ensuring that proper arrangements with suitable auto workshops are in place for Field office vehicles.
• Ensure logistics filing system is in place, being used and up to date.
• Review monthly logistic reports from all field offices and offer appropriate feedback.
• Ensure all staff are briefed and trained on logistics policies and procedures.
• Develop work plans for all staff and monitor performance against set objectives and targets.
• Implement learning and development plans for staff.
• Act as Safety and Security Focal person in the field office and assist Area Office Manager in managing security.

Person Specification

• Holder of a Bachelors Degree, a postgraduate qualification in Procurement and Supplies management (CIPS) and atleast 3 years proven experience in logistics within an International NGO.
• Excellent people management, good communication, analytical and diplomacy, tact and negotiating skills.
• Computer literacy in MS Office suite and outlook.
• Fluent in English and Kiswahili.
• Ability to keep clear and concise records.
• Ability to be flexible while under pressure and in response to changing needs.
• Attention to detail.

Desirable requirements:

• An understanding of donor rules and regulations.
• Experience of project administration/management, and the ability to work independently

If you meet the above requirements, please send a cover letter and your detailed CV indicating your current salary with current contacts of three referees including immediate supervisor addressed to:

Head of Human Resources & Administration,
Save the Children UK,
Kenya Programme
email: jobskenya@scuk.or.ke

not later than 17th February, 2011.

Quote the job title on the subject line.

Due to the urgency to fill this position, shortlisting will be done as CVs are received.

Only short listed candidates will be contacted.

Save the Children (UK) recruitment and selection procedures reflect our commitment to equal employment opportunities and the protection of children from abuse.