Pwani Oil Products Latest Jobs in Kenya

Pwani Oil Products Ltd was founded in 1985 and directly employs over 500 people both nationally and internationally.

Our mission is to refine lives by producing innovative and high quality products with the aim of exceeding the expectations of every client, offering outstanding customer service and great value.

We believe that the prosperity of our business depends on successfully developing an integrated community of motivated and innovative employees.

We therefore ensure that the team possesses a high level of morale through recognition and positive employee relations, as well as inspiring employees by offering opportunities for challenging work, personal development and growth.

Pwani is now seeking to reward highly energetic young Kenyans who are willing to go the extra mile, have the attitude that could inspire fellow team mates.

Pwani is seeking to recruit more as it is heading towards implementing ERP to integrate its systems & processes.

Manager - Accounts
Ref No. MAC/01

Responsibilities

• Maintenance of effective and correct data entry mechanism;
• Preparation of data for Provision of management information on a regular & on ad-hoc basis;
• Optimization of Procurement and Payroll Management;
• Supervision on General Ledger, Payroll and Bank reconciliation functions
• Ensure Suppliers are sourced optimally and Debts, Assets, Expenses and Stocks are recorded correctly and on time;
• Assist in the Preparation of Monthly/Quarterly financial presentations for management;
• Preparation of Payroll and processing payroll related information;
• Oversee preparation and disbursement of Statutory payments;
• Ensure compliance of prepared procedures & policies related to financial matters
• Payment of StatutoryAccounts on due dates and reconciliation thereof.

Qualifications & Experience:

• A Bachelor’s degree preferably with major coursework in accounting, finance and/or economics;
• Qualification as a Chartered Accountant / Cost Accountant / Certified Public Accountant;
• At least 5-7 years of general accounting experience;
• Thorough knowledge of Generally Accepted Accounting Principles and practices related to auditing, budgeting, book-keeping, and fiscal record keeping;
• Keen knowledge of principles of fiscal administration including development and maintenance of sound internal fiscal controls & policies, and financial analysis;
• Exposure to budget development, monitoring, and analysis & controls;
• Ability to operate internal accounting information systems and computer applications as required.

Senior Executive - Production Planner
Ref No. SEP/01

Responsibilities:

Production Planning Part

• Develop Production Plans and schedules for finished products;
• Monitor and/or adjust production plans to accommodate downtime, material shortage, trials, etc;
• Also responsible for the monthly and yearly planning and making sure that all the departments are aware of it;
• Create and submit to line manager a report of actual production against plan with an analysis of the cause of the issues;
• Support Technical staff on trials by coordinating with production team and arranging production plans to accommodate trials;
• Support sales team by working with production on ad-hoc orders and adjust production plans accordingly.

MRP Planning Part:

• Make a purchase plan based on the forecast from the sales department, current stock levels at factory and the parameters from the suppliers;
• Also responsible for continuous improving its purchasing plan. Examples are reduction of stock levels due to a reduction of lead times, or reduction of minimum order;
• Monitor daily production plans, material orders and stock levels;
• Work with sales department to ensure sales forecast accuracy by reviewing sales data with sales department and related parties and discussing issues and concerns;
• Oversee the proper control of inventories;
• Analyze reports on production plan against actual production and stock cover;
• Coordinate with quality, sales, production, warehouse and purchasing to achieve production plans and sales volume with minimum issues.

Qualifications & Experience

• A Bachelors Degree in a production related field;
• At least 2 years of work experience in production, production planning, supply chain;
• Committed, Adaptable, Enthusiastic;
• Good interpersonal skills;
• Computer skill: Excellent in MS Excel, Word & Power point;
• Good communication skills and analytical thinker.

Executive - Internal Audit
Ref No. EIA/02

Responsibilities:

• Ensure data capturing system has captured the data correctly and balances in the balance sheet reflect the correct status physically or by confirmation with external party records and report on the same as per set frequencies;
• To check system performance and report system issues in the event anomalies are detected;
• Assist KRA & External Auditors;
• Conduct frequent training to create awareness on correct method of entry of data into the system in order to reduce errors.

Qualifications & Experience

• 2 years experience in Auditing;
• Demonstrate abilities and experience in Report writing and analytical thinking;
• Degree in Business related Field;
• Professional Qualification (ACCA or CPA);
• Data extraction,
• Summarization & analysis skills (e.g. ODBC, Pivoting in Excel, Filters etc)

Executive - Inventory Accounts
Ref No. EIA/01

Responsibilities:

• Petty cash;
• Manufacturing — Accounting;
• All FAC Transaction updation;
• Documentation & Filing;
• RM/PM Stock reporting to Chief Manager — Operations;
• reation new BOM — Implementation Checking actual consumption vs System;
• Weekly updation of variable cost reporting to Chief Manager — Operations;
• Implementing all new system developed by Chief Manager—Finance Weigh Bridge performance monitoring;
• Diesel consumption register maintenance;
• Substituting Supply Chain Manager / Warehouse / Dispatch functions whenever need arise.

Qualifications & Experience

• Certificate of Public Accountancy (CPA II) FMCG
• Experience — 3 yrs;
• Planning & Organizing abilities;
• Leadership quality, Energetic, Team Player;
• Accurate — Right at first time.

Manager - Procurement
Ref No. MPC/01

Responsibilities:

• Implement Procurement strategy and policies.
• Forecast procurement needs;
• Driving MRP & Production Planning;
• Create and implement KPI’s;
• Continually develop expertise to support growth for new projects;
• Identify and develop training opportunities;
• Monitor macro trends in supplier and contract base and implement plans to react;
• Build and develop relationships with key suppliers and customers;
• Review quotations & negotiate with the Suppliers;
• Discuss defective or unacceptable new goods or services with users, vendors and others to determine cause of problem and take corrective and preventative action;
• Ensure supplier compliance with site and company requirements for safety;
• Manage vendor relationships and assist in building effective partnerships;
• Responsible for planning, developing and buying materials, parts, supplies and equipments in a timely and cost effective way;
• timely manner while maintaining appropriate quality standards and specifications.
• Liaise with Accounts Payable Department to ensure accurate and timely payment of invoices, as necessary for the business with the supplier.

Qualifications & Experience

• A minimum of Bachelors of commerce or a professional qualification in Procurement and Supplies Management;
• Membership of either KISM or CIPS is preferable;
• At least 03 years experience in the same position in Manufacturing and FMCG is a MUST;
• Must be well organized, be able to communicate clearly both in writing and verbally.

Executive - IT
Ref No. EIT/01

Responsibilities:

• Maintaining the hardware/network Infrastructure in the organization;
• Take custody of all computer software & ensure compliance to legal requirements such as licensing etc;
• Support the MIS Executive in the preparation/implementation of training programs that ensure sufficient computer literacy skills amongst staff;
• Maintenance of the PABX System;
• Negotiate & implement hardware/software maintenance & support contracts

Qualifications and Experience

• A Bachelor’s degree in Computer science /information technology or equivalent from a recognized university;
• Minimum 2 years hands-on working experience on network administration in a busy organization is essential.
• Relevant Certification in MCSE or CCNA will be an added advantage;
• Familiarity with ICT policy development and implementation;
• Experience with working with Third Party service providers Programming skills esp. in VBA;
• Software Installation skills;
• Broad ICT knowledge & the capacity to keep up with the ever challenging technology;
• User training & support skills

Executive - Accounts
Ref No. EAC/01

Responsibilities:

• Handling, Reconciliation and maintaining VAT & W/Tax;
• Supplier Ledger maintenance;
• General Ledger Analysis and Reconciliation.

Qualifications & Experience

• 2 years experience in VAT and W/Tax Knowledge and application;
• CPA II (Section 4) minimum
• Should have handled processing of supplier Invoices, Reconciliations etc;
• Computer Literacy and application in posting;
• Good communication skills

Executive - HR
Ref No. EHR/01

Responsibilities:

Staffing:

• Implementing and developing staffing strategies to meet job demands;
• Mobilizing the best people to meet business needs;

Training:

• Identifying training needs in job performance, appraisals and through training needs analysis;
• Preparing training calendar for the year at the end of the performance appraisal.

Communication:

• Communicating ERP policies, procedures across enterprise for smooth business operations;
• Contact person to external customers on official matters for directives;
• Employee Relations and welfare;
• Provide employee with counseling in depressing moments of their work-life;
• Processing of workmen compensation with the insurance on matters of workmen injuries/accidents;

Performance Management:

• Review performance from time to time over a period of time;
• Judge the gap between actual and desired performance

Qualification & Experience

• A Graduate diploma in HR; Soft skills in HRIS applications;
• Good working knowledge of employment and statutory laws;
• Good problem solving skills;
• Good analytical skills;
• Implementation of sound HR practices;
• Good industrial relations management;
• Interpersonal and communication skills

Executive - Material Management
Ref No. EMM/01

Responsibilities:

• Monitor the operations of all warehousing and dispatch;
• Setup layout, space management, follow standard SOP & 5S;
• Manage stock control;
• Constantly plan out all warehouse resources and activities in relation to company objectives and set targets;
• Ensure that workplace’s health and safety requirements are met;
• Maintain housekeeping of warehouse and surrounding area;
• Issue Inventory report, IN/OUT status report, dead stock report, goods age report, consumption report, manpower status report and Stock Reconciliation;
• Analyze KPI’s and take action if necessary and seek for possible improvements;
• Coach, provide support and advise direct reports and team

Qualification & Experience

• Excellent English, both written and verbal;
• A Graduate / Diploma specializing Warehouse Management;
• 5 years experience in Warehouse Management;
• Committed, Adaptable, Enthusiastic Articulate and Literate with good interpersonal skills;
• Computer skill MS Excel, Word & Power Point
• Skilful in Managing People & Performance, Delegation, Decision Making and Building Effective Team;
• Willingness to learn

Executive - Administration (with HR bias)
Ref No. EAD/01

Responsibilities:

• Processing Petty cash vouchers;
• Processing Claims (WC, Motor vehicles, GIT) and coordinate;
• Processing staff leaves and maintaining Daily attendance register;
• Filing documents;
• Processing Salary advances;
• General Administration of the Office and the Factory.

Qualification & Experience

• Diploma in HRM/Business Administration;
• 3 years of Administration experience;
• Organized Proactive & initiative.

Executive - Customer Retention
Ref No. ECR/01

Responsibilities:

• Manage and maintain the company’s Sales & Credits;
• Liaise with the logistics and transport divisions in the dispatch of customers’ goods;
• PR through routine calls to the customers to understand their needs and problems;
• troubleshoot and resolve any problems relating to customer accounts that field staff are unable to resolve quickly and amicably;
• Process both the domestic and export credit and debit notes.

Qualifications and Experience

• Degree in Accounts from a reputable institution;
• Excellent communication & persuasive skills;
• 7 years experience working with FMCG;
• Good teamwork and interpersonal skills;
• Multi-task & have the ability to work under minimal supervision.
• Thorough Knowledge of MS - Office;
• Debt Managing Experience would be preferred.

Manager - HR
Ref No. MHR/01

Responsibilities:

• Formulate Compensation, Benefits and Performance Management Systems, and Policies;
• Handle Recruitment related activities;
• Job Rotation, Job Enrichment policies;
• Perform difficult staffing duties, including dealing with understaffing, refereeing disputes, administering disciplinary procedures;
• Ensure excellent Talent is retained, gap analysis performed on a regular basis;
• Analyze and modify compensation and benefits policies to establish competitive programs and ensure compliance with legal requirements;
• Plan and conduct new employee orientation to foster positive attitude toward organizational objectives;
• Serve as a link between management and employees by handling questions, interpreting and administering contracts and helping resolve work-related problems;
• Plan, direct, supervise, and coordinate work activities of subordinates and staff relating to employment, compensation, labor relations and employee relations;
• Training Need Analysis, Trainer selection & training schedule;
• Maintain records and compile statistical reports concerning personnel-related data such as hires, transfers, performance appraisals, and absenteeism rates
• Analyze statistical data and reports to identify and determine causes of personnel problems and develop recommendations for improvement of organization’s personnel policies and practices;
• Represent organization at personnel-related hearings and investigations;
• Responsible for HR Strategy & Budgeting;
• Oversee the evaluation, classification and rating of occupations and job positions.

Qualification & Experience

• A Post Graduate diploma in HR;
• A Post graduate diploma in General Management from a Recognized University;
• 7 years of experience in similar post;
• Good working knowledge of employment and statutory laws;
• Good problem solving skills;
• Good analytical skills;
• Interpersonal skills;
• Implementation of sound HR practices;
• Good industrial relations management;
• Interpersonal and communication skills;
• Analytical skills.

Executive - Quality
Ref No EQC/01

Responsibilities

• Supervise and responsible for GLPs, Incoming material, Packing, Process, FG monitoring & Inspection Analysis;
• Assisting QAM for implementation of QMS, Quality Policy, and Quality Plan, Preventive and corrective actions.
• Coordinating with Line supervisors, Quality Analyst and discussing with QAM on areas of improvements & its implementation;
• Compliance to KEBS & other regulatory agencies norms;
• Will keep all records ready every month for QAM review & Audit;
• Reduction in market complaint;
• Doing & monitoring: Audit in Quality Activity areas in lab, Process, Packaging, Warehouse for effective implementation of GLP Testing & Inspection Procedures;
• Doing Analysis of Routine, Market returns External samples, Market samples are being analysed within agreed timeframe or additional sample / jobs allocated by QAO & QAM;
• Monitor compliance of regulatory requirements (Coding, Expiry, Weight, and KEBS) in your respective areas;
• Monitoring & reporting risk and assisting Functional Heads in reducing Market complaint.
• Follow procedure, practices and guidelines for implementation of Quality plan (QMS).

Qualifications & Experience

• University graduate, B.Sc in Food Tech/Chemistry or similar academic qualifications with 2 years experience grounding in industrial processing of edible material
• Or HND graduate with mm 2-4 years experience in Edible oil Quality Function.
• Or Diploma graduate with 5-8 years of Experience in Edible oil Quality Function
• Or Certificate course in Food Sc/Chemistry and good experience in Edible oil Quality Function with capability of learning fast with good analytical skills;
• Solid computer skills
• Quick accurate judgment when faced with multiple solution seeking challenges
• Inductive and deductive thinking.

Candidates with prior ERP knowledge are encouraged to apply.

How to apply:

Send your application clearly indicating the vacancy Reference Number in the Subject Column and CV in Ms Word or PDF format to recruitment@pwani.net

Only shortlisted candidates will be contacted.

Application by any other means will not be considered.

The Application deadline is 15th April 2011.

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