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Job Title: Human Resources Officer, P3
Department/ Office: United Nations Office At Nairobi
Duty Station: Nairobi
Closing Date: Monday, 29 August 2011
Job Opening number: 11-HRE-UN Office at Nairobi-20277-R-Nairobi
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Org. Setting and Reporting
The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the respective office of the Secretary-General. UNON supports programme implementation of the UN Environment Programme (UNEP) and the UN Human Settlements Programme UN-HABITAT) globally, as well as other UN offices in Kenya, by providing administrative, conference and information services (www.unon.org). The post is located in the Human Resources Management Service (HRMS) within the Division of Administrative Services of the United Nations Office at Nairobi.
Responsibilities
Under the supervision of the Chief, Recruitment and Planning Section, the incumbent will be responsible for carrying out the following duties:
Identifying upcoming job openings in coordination with client offices;
Reviewing draft job openings, conducting Human Resources assessments of applications, and monitoring recruitment actions in coordination with client Divisions;
Reviewing recommendations on the selection of candidates by client offices with a view to ensuring conformity with UN staff selection system policies;
Serving as ex-officio/secretary to central review bodies; preparing and presenting cases to these bodies;
Advising Human Resources Assistants on recruitment related activities, including the preparation of job offers for successful candidates;
Providing advice and support to managers and staff on human resources related matters;
Keeping abreast of developments in various areas of human resources;
Providing advice on interpretation and application of policies, regulations and rules, including exceptions to such policies;
Supervising the work of the Human Resources Assistants in carrying out human resources administrative transactions, including preparation of personnel actions, maintenance of staffing tables, and processing of contracts;
Overseeing the maintenance of filing systems;
Preparing classification analysis of jobs in the Professional and General Service and related categories and provide guidance to programme managers on the application of classification policies and procedures;
Perform other related tasks as requested by Chief, HRMS.
Competencies
Professionalism: Knowledge of human resources policies, practices and procedures, especially related to recruitment, and ability to apply them in an organizational setting; ability to identify issues, formulate opinions, make conclusions and recommendations; shows pride in work and in achievements; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Client Orientation: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect.
Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning.
Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines.
Education
Advanced university degree (Master's degree or equivalent) in public or business administration, human resources management or related area, such as education, social science or information management is required. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
A minimum of five years of progressively responsible experience in human resources management, administration or related area, with two years at the international level. Experience in the area of recruitment and staffing required.
Languages
English and French are the official languages of the United Nations Secretariat. For this post, fluency in oral and written English is required. Knowledge of a second UN official language is desirable
United Nations Considerations
The United Nations shall place no restriction on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations – Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Assessment Method
Evaluation of qualified candidates for this position may include a substantive assessment which may be followed by a competency-based interview.
Special Notice
Staff members are subject to the authority of Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
All applicants are strongly encouraged to apply online as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. Online applications will be acknowledged where an email address has been provided.
If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists, please send an email to recruitment@unon.org, quoting the job opening number in the subject header of your email.
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