Administrative Assistant (Bilingual) Job in Kenya

He/She will provide administrative support as well as carry out routine personnel management procedures.

Qualifications: At least Bachelors degree with secretarial qualifications

The Officer should possess the following skills and experiences:

• At least 5 years experience in a busy organization;
• Knowledge of French and other foreign languages desirable;
• Skilled knowledge of computer applications-MS Office etc;

Reporting

The Administrative Assistant reports to the Finance and Administration Officer.

Duties

Objective: To ensure efficient and effective Administrative operations

Functions & Responsibilities: Provision of secretarial and office management services

Activities

• To advise FAO on administrative matters
• To supervise and appraise the immediate officers under him/her
• To provide secretarial and office management services including maintaining Director’s diary and drafting of management meeting minutes

Functions & Responsibilities: Undertaking logistics for official travel and hospitality

Activities

• To maintain personnel records
• To coordinate periodic personnel performance assessment/appraisal performance reports
• To manage official correspondences
• To undertake procurement of goods and services
• To organize official meetings/conferences, workshops and seminars
• To maintain open registry
• To undertake all reception duties
• To maintain inventory, issue and distribute office supplies
• To assist in making travel arrangements, and hotel bookings/provision of hospitality
• To perform other duties as may be determined by management.

Kindly send your CV and remuneration details to theleadrecruiter@gmail.com

Only shortlisted candidates will be contacted.

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