Action Africa Help International Admin Assistant Job in Kenya

Action Africa Help International (AAH-I) is an International Non - Governmental Organization with headquarters in Nairobi and works in South Sudan, Kenya, Uganda, Somalia and Zambia with disadvantaged communities living in conflict and post conflict situations.

Position Description: The purpose of the position of an Admin. Assistant is to contribute to the building of a strong Administration function by working closely with people in managerial roles in all other departments inside AAH-I.

Responsibilities:

 

• Switchboard operation - Making sure that communication (incoming and outgoing calls) are received in time and by the right people/staff
• Act as first contact; receive, assist, and direct organizational visitors to their respective officials or departments
• Responsible for administrative support to other functions through photocopying, scanning, and sending and/or responding to relevant email communications
• Receive incoming mails and dispatch of all outgoing mails, Faxing and maintaining fax records – enhance communication.
• Support the Administration Officer in organizing travels, managing events and overall office errands.
• Record and arrange for dispatch or collection of all incoming and outgoing cheques while maintaining all records associated with the issuance of the cheques.
• Support the Admin officer in managing office stationery through arranging storage, distribution and monitoring of the stock levels to ensure stock levels are maintained at an agreed level at all times.
• Responsible for filing of all general and administrative filing. Give filing support to Finance to supplement the function’s record management.
• Ensure the reception area is clean and tidy at all times
• Support the Administration Officer in managing recruitments through downloading applications, inviting candidates, preparation of interview venues, equipments and follow up on reference checks.
• Be responsible for payment of office utility bills including telephone, internet and electricity bills.
• Assist the Administration Officer to manage staff inductions through follow up on the set meetings, book meeting venues and any necessary equipments
• Undertake any other duties as may be

Required qualifications and skills:

• A Diploma in a business administration
• At least 3 years experience in similar or a higher position
• Ability to communicate effectively in writing and in person
• Organisational skills, particularly in respect of maintaining filing systems and events management
• Ability to work successfully alongside other people
• Ability to manage one’s own work effectively, use own initiative and to be self–motivating to achieve results
• Ability in the use of word processing software (e.g. Microsoft Word), email (e.g. Microsoft Outlook), the internet, and spreadsheets (e.g. Microsoft Excel)
• Commitment to and understanding of AAH-I’s values

How to apply:

Please apply through email addressed to: headoffice@actionafricahelp.org with the subject reading: Application for the position of Admin. Assistant

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