World Concern Development Organization Human Resources Assistant Job in Kenya

World Concern Development Organization wishes to recruit a qualified and competent person for the following position.

Job Title: Human Resources Assistant

Location: Garisa

Contract length: Short term with possibility of extension

Main Responsibilities include:

 

• Coordination and creation of orientation schedules for new staff/interns
• Draft routine correspondence and initiate process for the preparation of all staff support documentation (visas, identification cards, bank accounts etc.)
• Prepare periodic HR reports and planning projections for submission to Nairobi office
• Ensure maintenance of an effective, efficient and up to date staff records and filing system including contracts, leave, medical, awards, discipline, archiving
• Check and maintain personnel files for all staff, ensuring all documentation is complete; maintain confidential personnel information
• Organize all applications, reference checking and recommendations for employment including candidates documentation
• Respond to routine/records human resource queries from staff
• Assist with the development, communication and implementation of staff policies and procedures, including the employee manual, employee contracts and other related documents
• Create and monthly distribute time sheets to all staff
• Organize the establishment of consistent maintenance of personnel records and archiving both electronically and manually
• Ensure that all staff receive internal circulars and newsletters
• Perform any other duties that may be assigned

Fundamental Expectations

• Adhere to all policies and procedures, which govern World Concern
• Participate in staff meetings, team building forums and take lead in events planning
• Widely research on best HR practices through networking, internet etc.

Measurability

• Fulfill functions as listed above.
• Accuracy and utility of financial activities
• Ability to manage and resolve conflicts in a mutually respectful manner
• Maintain a positive and constructive attitude.

Employment Standards

Minimum skills, education and experience required:

• Bachelors Degree in a related field and a diploma in Human Resource management. Higher Diploma in HR with significant field experience may also be considered.
• 2-3 years experience in Human Resource field in a humanitarian organization
• Excellent interpersonal and communication skills in a multicultural environment
• Excellent Computer skills in Microsoft Word, Excel, Power point, Access etc.
• Understanding of the relevant laws and statutory requirements Ability to work quickly under pressure and independently
• Flexible working style, being able to adapt to needs and demands without difficulty, strong ability to multi-task and attention to detail is a MUST
• Demonstrates servant leadership, compassion, integrity and the ability to address and resolve conflicts
• Excellent command of written and spoken languages – English and Kiswahili
• Wide knowledge of the NGO operations and the dynamics of the humanitarian sector
• Good employer-employee contract negotiation skills
• Excellent interpersonal and people management skills
• Basic employee counseling skills
• Highly confidential

Working Conditions/Environment

• Field based position- in Garisa County
• Travel to work stations within the county and beyond.
• Multi-ethnic and multi-cultural environment
• Periods of unsocial working hours requiring flexibility
• Basic office environment with periodic disruption of power, water, internet etc.
• Living arrangements are in a team house or guest house with basic accommodations.
• Working and living in a cross-cultural, sometimes unstable or insecure environment.
• Apolitical, gender sensitive office setting.
• Health and hygiene standards are often poor.
• Drug free environment including alcohol and tobacco

If you believe you are the candidate we are looking for, please submit your application and CV detailing your experience for the post, current email and phone contacts and include three referees to worldconcernhr@wcdro.org by 31st August, 2011.

Those who will not have heard from us by 15th September should consider themselves unsuccessful.

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