Assistant Accountants Job Vacancies in Kenya - AMREF

AMREF is the largest international health development non-governmental organization based in Africa.

Working with and through African communities, health systems and governments, AMREF aims to close the gap that prevents people from accessing their basic right to health.

Headquartered in Kenya, AMREF has programmes in Ethiopia, Uganda, Southern Sudan, Kenya, Tanzania and South Africa.

Employing over 800 staff and with an annual operating budget of approximately $70 million, AMREF is a knowledge resource for donors and partners.

For more information visit our website www.amref.org.

We are seeking to fill the positions of Assistant Accountants (3) – Ref: CHR/11/08-12 to be based at AMREF Headquarters

Job Position: Assistant Accountant

Directorate: Operations

Unit: Corporate Finance

Physical Location: AMREF Headquarters

Reporting to: Accountant

Main Purpose of Job

To safe guard all monies paid to the foundation and ensuring that direct collection through other departments is remitted regularly to the cash office for banking.

Range of Service Provided (Area of Operation)

For External Customers

 

• Reconciling/handling debtors and creditors accounts
• Communication with bank
• Communication with donors confirmations for wired funds
• Donor reporting

For Internal Customers

• Reconciliation of staff accounts
• Maintaining of country accounts

Key Responsibilities

Payments

• Preparing and issuing receipts for all payments
• Banking all cash and cheques paid
• Preparing and issuing cheques as per laid down procedures
• Ensuring cheques are signed by signatories as per existing mandates

Record Management

• Filing bank statements, bank credits and debit slips
• Maintain cheque register
• Maintaining debtors and prepayment files

Data entry

• Daily data entry from payment vouchers, petty cash voucher, surrender journal entries and receipts against banking credit slips

Petty/Cash management

• Maintaining Head office petty cash float
• Maintaining payment of all Petty Cash Vouchers (PCVs)
• Preparing petty cash reimbursement and requisition for replenishment
• Reconciling all cash accounts, coordination and reconciliation of all cash collection points and receipt books in various units and banking for all the units

Managing Creditors

• Maintaining up to date creditors status (matching invoices to LPOs and GRNs, checking correctness and accuracy of the invoices, preparation of payments of creditors
• Reviewing of the creditors accounts

Managing Debtors

• Maintain an up to date debtors status (print statements and circulation, verify
• Verifying that staff qualifies for imprest before passing the requests for approval
• Follow-up staff with receipts/invoices for deposits paid
• Reviewing debtors accounts

Managing Ledgers

• Preparing inter-ledger reconciliation statements

Operational Control

• Control and custody of cheque leaves, petty cash, receipt books and banking slips

Required Qualifications

Education and knowledge

• Degree in Accounting, Business, Finance or related field
• CPA II

Experience

• 1 years accounting and or Cashiering exposure
• Experience handling multi-currency transactions

Skills

• Numerical
• Confidential
• Detailed
• Proactive
• Team work
• Interpersonal
• Communication skills

Competences

• Professionalism
• Ethical
• Integrity
• Ability to work within deadlines

Mental Competencies

Problem Analysis

• The job requires a professional and analytical approach to accounting

Flexible Thinking

• The job requires creative problem solving within the framework of set corporate policies and procedures and generally accepted accounting standards

Decision Making

• The job requires ability to make timely and well-considered decisions based on corporate policies

Communications

Oral

Internal: The job demands a high level of oral communication skills in order to effectively communicate with other departments and staff members

External: The job demands a high level of oral communication skills in order to effectively communicate with external parties including banks, debtors, creditors, country offices

Written:

Internal: The job demands a high level of written communication skills in order to effectively communicate with other departments and staff members

External: The job demands a high level of written communication skills in order to effectively communicate with external parties including banks, debtors, creditors, country offices and donors

Environmental Conditions

Corporate Policies, Systems, Procedures and Methods

The job demands a thorough understanding of AMREF’s Financial policies and procedures, corporate culture and Human Resource Management policies and procedures

Work Environment

Normal office environment

Hours of Work

Normal working hours. Job holder may be required to work outside normal working hours due to the nature of the work in general

If you feel that you meet the criteria, complete the online application form here attaching your CV. We regret that only short-listed candidates will be contacted. We encourage those interested to send their applications by Friday, 09 September 2011.

AMREF is an equal opportunity employer and has a non-smoking environment policy.

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