Senior Finance Manager and Senior Administration Manager Jobs - Jhpiego Re-advertisement

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Jhpiego, an affiliate of Johns Hopkins University, is an international NGO supporting health programs to improve the health of women and their families.

Jhpiego - Kenya works in close collaboration with both the Ministry of Medical Services and the Ministry of Public Health and Sanitation in the areas of HIV, Malaria, TB, Maternal, Newborn and Child Health, Reproductive Health and Family Planning.

We are currently recruiting senior managers who are team players, dedicated, highly motivated and willing to work in a high pressure office requiring multi-tasking.

Senior Finance Manager (Re-Advertised)

Reporting to the Finance & Administration Director, the Senior Finance Manager will assist in the management of finance function for Jhpiego’s Kenya Office.

S/he will implement and maintain financial and accounting systems required ensuring the integrity and effective performance of Jhpiego’s financial operations.

Responsibilities:

• Manage the effective utilization of Jhpiego’s financial management system to ensure accurate financial tracking, reporting and in compliance with Jhpiego policies
• Provide supervision, guidance and mentorship of staff and ensure team spirit within the finance team
• Review policies, procedures and systems to ensure effective internal controls are in place and are adhered to
• Provide financial and accounting technical advice to all Jhpiego programs
• Review and administer sub-agreements, monitor grants payments and the compliance to award terms and conditions
• Assist program staff to develop work plans and annual budgets for programs and the office costs
• Prepare and submit reports to donors as per the grant agreements
• Collaborate with internal and external auditors and ensure prompt implementation of their recommendations
• Represent Jhpiego in high level meetings with partners, professional bodies and conferences
• Ensure procurement guidelines and systems are in place and adhered to
• Assist in the preparation of monthly, quarterly and/or annual reports

Required Qualifications:

• A Masters degree in Accounting, Finance, Business Administration or equivalent
• Degree in accounting with CPA(K), ACCA or equivalent
• 10 years of post-qualification experience in financial management with at least 5 years in a senior position in a reputable NGO or development agency
• Ability to communicate and to confidently engage with high ranking government and donor partners
• Trustworthy and track record of impeccable integrity
• Conversant with USAID financial guidelines/regulations
• Computer literacy, particularly working knowledge of QuickBooks and MS office

Senior Administration Manager (Re-Advertised)

Reporting to the Finance & Administration Director, the Senior Administration Manager will provide leadership in administrative services for effective support to Jhpiego’s programs.

S/he will develop and manage systems in security, procurement, ICT, physical facilities, assets management and transport systems to ensure the integrity and smooth running of the offices.

Responsibilities:

• Provide overall leadership to all administrative operations
• Establish administrative systems, standard operation procedures and provide guidance on implementation for smooth office operations
• Review policies, procedures and systems for effective internal controls, cost control and compliance to policy
• Innovate on systems to improve efficiency and cost-effectiveness of the administrative operations
• Oversee local, and international travel, procurement, shipments and safe custody of assets
• Review and advice on administrative matters including leases, statutory requirements and contracts with third parties.
• Advise senior management on all administrative matters
• Mentor, motivate and supervise staff in the section

Required Qualifications

• Must have MBA degree or equivalent
• Minimum of 10 years experience in managing administration functions with at least 5 years in a senior position in a reputable NGO or development agency
• Ability to communicate and to confidently engage with senior management
• Trustworthy and track record of impeccable integrity
• Experienced in managing teams and supervising multi cultural staff
• Excellent organizational skills including the ability to multitask even under pressure of deadlines
• Excellent interpersonal skills and with pleasant and outgoing personality
• Computer literacy, particularly working knowledge of MS office.

Interested applicants should send a CV with three (3) referees and cover letter to HR-Kenya@jhpiego.net not later than 14th October 2011.

Please indicate how your education and experience qualifies you for the position.

Candidates who had applied earlier need not apply.

Only those selected for the interview will be contacted.

Jhpiego is an equal opportunity employer.

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