Receptionist Job in Westlands Kenya (KShs 18 - 25K)

The receptionist will work under the supervision of the Administration Officer and the full-time job will entail overseeing and managing all office procedures and other tasks to include attending to visitors and deal with inquiries on the phone and face to face, supply information regarding the organization to the general public, clients and customers.

Duties and responsibilities

• Oversee all aspects of general office coordination
• Answering and directing phone calls to relevant departments.
• Sorting and distribute incoming mail.
• Receiving and directing all visitors to appropriate contacts.
• Coordinate and maintain records for staff parking, office keys and staff identification cards.
• Handling enquires at the front desk.
• Creating word documents and spreadsheets.
• Set up and coordinate meetings and conferences.
• Arrange for repairs and maintenance of office equipment.
• Receiving, sorting and distribution of mail.
• Arranging and scheduling appointments for staff.
• Manage office calendar and book meeting rooms to coordinate work flow and meetings.
• Management of meeting rooms.
• Maintaining the visitors register.
• Working with the security detail to track all visitors.
• Any other duties assigned.

Requirements:

About You

• Outstanding administration skills from a business related course
• Computer skills including the ability to operate spreadsheets, power points and word processing programs
• Knowledge of principles and practices of basic office management and organization.
• At least three years working experience in a busy environment
• Ability to speak fluent English & Kiswahili
• Exemplary presentation skills and customer handling techniques
• Ability to work well either alone or as part of a team.
• Good writing, analytical and problem-solving skills
• Good time management skills and ability to multitask
• Must be confident and able to remain calm during business times
• Ability to operate standard office equipment including but not limited to telephone systems, copiers, printers, faxes and scanners
• Ability to follow oral and written instructions

If qualified send CV only to jobs@staff-kenya.com indicating the title on the subject line.

Do not attach certificates.

Corporate Staffing Services
Suite 3, 13th floor, Development House, Nairobi.
Email: jobs@staff-kenya.com

N.B. We do not charge any fee for interviews and neither for having your CV in our database.