8:00 PM
maboko
Secretary
(Based
in Nairobi / Thika)
Job Objective / Summary
Job Objective / Summary
To
Provide secretarial and Administrative support to the office by attending to
all telephone and verbal inquiries from the visitors and staff to ensure a
smooth communication flow and good public relations service.
Description of Duties
Description of Duties
- Tying
letters emails, faxing
- Handling
of incoming and outgoing calls/mails/courier services
- Maintain
a comprehensive filing system for easy retrieval of relevant files
Organize payment of bills
- Maintenance
of office machines
- Placing
of stationary orders
- Handling
of visitors
- Hotel
booking for overseas
- Filling
of tenders
- Supervise
support staff
- Maintain
the general filing system and file all
correspondence
- Assist
in the planning and preparation of meetings
- Booking
of appointments
- Provide word-processing
and secretarial support
- To
carry out any other duties that may be assigned to you by the Management
from time to time.
Qualifications
- Certificate
in secretarial training
- Computer
skills
- 2-4
years progressive working experience in a busy organisation
- Excellent
communications skills
- Excellent
co-ordinating and planning skills
Personal Assistant to the MD
(Based
in Nairobi)
Job
Objective / Summary
To
be the personal assistant to the MD in all Company matters dealt with from that
office and to provide an efficient and professional secretarial, administrative
and public relations service
Description of Duties
Description of Duties
- To
maintain a complaints book and to check through and record the action
taken for presentation to the MD.
- To
make bookings for the MD, GM and supervisors meetings and co-ordinate
bookings for the Boardroom.
- To
attend to all mail, fax and telephone messages sorting and delivery.
- To
process documentation required from that office and to supervise the
support staff assigned to assist in the document processing.
- To
co-ordinate meetings and take minutes at the Board of Management, Senior
Management Team, Heads of Departments meetings and any other meetings held
by the MD.
- To
organize the MD’s office to ensure the efficient flow of communication
between that office, Heads of Departments and all staff as appropriate.
- To
act as the liaison person between the MD and the staff ensuring that the
MD is fully informed of all occurrences within the Company.
- To
attend to callers and to liaise with the appropriate staff as necessary to
ensure that the caller’s needs are satisfactorily attended to and to
provide feedback while upholding a good image of the Company.
- To
maintain the diary and to assist the MD in prioritizing work so that
important matters are dealt with on time.
- To
process correspondence and reports as required by the MD.
- To
maintain confidential records in the MD’s office and to organize and
maintain an efficient filing and retrieval system.
- To
organize Company visits for interested parties and to liaise with the
relevant departments as appropriate.
- To
perform any other duties that may be assigned from time to time
Qualifications
- Diploma
in Business Administration & Secretarial
- 3
- 5 years progressive working experience, working in a busy commercial
enterprise for a senior Manager
- Good
co-ordinating and planning skills
- Good
communications skills
If
you meet the above requirements please email your CV (with 3 referees) and
cover letter to vacancies.hr.@yahoo.com by 10th December 2012 indicating your
current remuneration.
Applications without salary details shall not be considered.
Only successful candidates will be contacted.
