World Food Programme Assistant Job Career in Kenya

World Food Programme

Vacancy Announcement No: ODN/004/2012

VA issued on: 06 February 2012

Closing date: 17 February 2012

Post Title: Senior Programme Assistant

Grade: Service Contract SC6 (G6 equivalent)

Duty Station: Regional Bureau for East & Central Africa, based in Nairobi

Salary: As per UN Salary Scale

This vacancy announcement is open to both male and female candidates. Qualified female candidates are particularly encouraged to apply.

The United Nations World Food Programme (WFP) is looking for a suitably qualified candidate to fill the post of Senior Programme Assistant in support of the Regional Bureau for East & Central Africa, based in Nairobi, Kenya.

Duties and Responsibilities:

Under the direct supervision of the National Programme Officer, the Senior Programme Assistant will be responsible for the following duties: (These duties are generic and thus are not all-inclusive nor are all duties carried out by all Senior Logistics Assistants)

• Undertake negotiations for and prepare project documents with government ministries and other participating agencies;
• Organize project planning missions, meetings and briefing sessions to identify and analyze problems and recommend project;
• Assess project performance including utilization of resources and achievement of planned targets;
• Monitor the receipt of necessary shipping, freight or other documents and notify the appropriate WFP officer of non-receipt;
• Monitor the processing time for settling freight forwarders accounts;
• Issue letters of guarantee and no-charge invoices as instructed;
• Monitor, update and track data related to project issues, commodity pipelines and financial allotment status reports, informing the relevant divisions accordingly; ensure accuracy of data related to the above;
• Analyze and prepare projections for food commodities and non-food items to ensure timely call forward and/or local procurement;
• Assist in compiling monthly statistics on food aid and commercial food shipments to the country;
• Maintain records on programme activities, from formulation stage through completion, by extracting relevant information from reports, project committees, budget records and other documentation; make information available for country briefs, country profiles, and other related purposes; ensure project cycle deadlines are met;
• Analyze contract terms and conditions, and correct any observed discrepancies between contract rates and invoice amounts;
• Carry out advocacy and information related tasks for project/programme activities such as making interventions and presentations in meetings, workshops, seminars, missions, etc;
• Prepare status and progress reports by providing information and background material for use in discussions and briefing sessions;
• Provide guidance, on-the-job training and assistance to support staff;
• Evaluate, develop, recommend procedures. Participates in discussions on new/revised procedures and practices; interprets and assesses the impact of changes and makes recommendations on follow up actions;
• Perform other related duties as required.

Results Expected: Well organised, complete and accurate reports, records and/or data, put together independently with only general guidance.

Critical Success Factors: Sound judgment; ability to extract, interpret, analyse and format data and to resolve operational problems.

Ability to work with minimum of supervision; to supervise and train support staff; and to work effectively with people of different national and cultural backgrounds.

Education: Secondary school education, preferably supplemented by courses in public administration, transport, development economics or other related field.

Experience: At least five years of progressively responsible experience, of which at least one year was closely related to programme functions. At least one year at the G5 level or equivalent.

Knowledge: At least six years of progressively responsible experience of which at least one year closely related to operations, food aid related work or other related field. At least one year at the G6 level or equivalent.

Language: Fluency in both oral and written communication in English and Kiswahili.

Desirable skills: Proficiency in a second official WFP language; training and/or experience using MS Word and MS Excel, WFP’s Information System (WINGS) and other WFP software; knowledge of WFP financial regulations; and rules and WFP policies and procedures in the area of work.

Closing Date: 17 February 2012.

Applications must be received by the deadline and only short-listed candidates shall be contacted.

Interested individuals meeting the above qualifications are requested to submit their applications by e-mail, together with detailed curriculum vitae, copies of education certificates, names and telephone numbers or email addresses of three work referees.

Please send your application to: wfp.odnhr@wfp.org Please quote the Vacancy Announcement No. and the title of the position in the subject line.

Candidates should also complete and submit a Personal History form (P.11) available on the following link - http://www.unon.org/docs/P11.doc.

Please Note: WFP does not charge fees from applicants at any stage in the recruitment process.

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