Purchasing Officer and Stores Manager Vacancies in Kenya

Job Title:

1. Purchasing Officer

2. Stores Manager

Reporting To: Group Manager

Job Summary:

• Search for the highest quality merchandise at the lowest possible purchase cost.
• Secure (3-5) manufacturers for each product at varying costs and qualities,
• Obtain best import and agency terms with our manufacturers/suppliers,
• Survey competitors prices and products on a quarterly basis,
• Produce quick and accurate quotations to clients’ inquiries,
• Manage the purchasing and inventory activities of the company, estimate price and product availability, inventory usage, control & develop policies & procedures.
• Direct & coordinate the procurement goods, supplies & services essential to the supplies operations.
• Support sales team in getting new clients & generate business.
• Contribute in identifying trading & sales strategy for supplies products

Duties:

• Forecast procurement needs.
• Build and develop relationships with key manufacturers/suppliers and customers in the hospitality, healthcare and airline industries.
• Obtain best import and agency terms with our manufacturers/suppliers
• Obtain best credit facilities, terms of payments and profit margins with our manufacturers/suppliers.
• Obtain best credit facilities and terms of payments with our banks.
• Closely monitor our competitors’ prices and product list.
• Performs a market survey on our competitors’ prices, discount rates and products every quarter.
• Review quotations; negotiate prices, delivery terms with our manufacturers and suppliers.
• Prepare purchase requisitions, approve and issues purchase orders in accordance with company policy and negotiated terms and conditions.
• Maintain procurement files in orderly fashion and updated by the day.
• Training purchasing Clerks.
• Providing prices lists and product knowledge materials to Sales team.
• Supervise clearing of goods from customs
• Ensure that the customs clearing agents are clearing our goods at the quickest and shortest time possible at a reasonable and competitive fees.
• Supervise inventory taking of goods at our warehouses.
• Issue a “Delivery Note” and supervise the delivery of goods to clients location.
• Discuss defective or unacceptable delivered goods with clients, manufacturers and transporters to determine cause of problem while taking corrective and preventative action immediately.
• Manage vendor relationships and assist in building effective partnerships with manufacturers/suppliers.
• Initiate and design department policies & procedures in developing and implementing purchasing strategies for products.
• Responsible for planning, developing and buying materials, parts, supplies and equipments in a timely and cost effective way; timely manner while maintaining appropriate quality standards and specifications.
• Develop and review purchase requests and ensure authorization as necessary to facilitate the timely purchase of hotel supplies products.
• Establishing foreign and domestic vendors for hospitality, healthcare and airline clients.
• Structuring product contracts.
• Studying sales records and inventory levels.
• Placing orders and checking shipment.
• Develop strategies to move and sell items in warehouse along with sales department.

Skills/Qualifications:

Evaluation Criteria

• Successful track record of delivering results in the areas of cost reduction, service levels, and quality and inventory levels.
• Experience effectively working with a diversified supply base
• Demonstrated ability to handle multiple tasks simultaneously. Exceptional organizational skills and ability to meet deadlines.
• Results-oriented team player with a high level of integrity and customer focus.

Professional Knowledge:

• Strong analytical and negotiation skills.
• Knowledge of municipal budgeting and accounting principles and practices and required maintenance of records and files.
• Knowledge of computerized purchasing and inventory systems.

Special Knowledge:

• Excellent command of English language and Excellent Knowledge in MS Office Tools (Word and Excel).
• Experience with SUN system, Fidelio and OPRA.

Skills & Abilities:

• Teamwork
• Strong Follow-up abilities
• Excellent Communication skills
• Planning, organizing
• Coordination
• Strong Follow-up abilities

Qualifications

• Bachelor's Degree in Business (logistics, accounting, finance)
• Finance & auditing background
• 3 years experience in hotel/hospitality industry
• Experience in Opera PMS an added advantage
• Experience with SUN system, Fidelio and OPRA.

Applications Accepted By E-mail Addressed to: recruit@odumont.com