Sales Administrator Job in Kenya

Job Title: Sales Administrator

Reports to: Sales Administrator Manager

Summary: Assist in administering all duties and projects that come under the responsibility of the sales department.

Key Responsibilities

Quotations

• Process requisitions submitted with clear and unambiguous specifications through the quotation process and goods/service delivered/rendered
• Ensure that the work you are quoting for has clear requirements - in terms of time, labor, materials,
• Use a standardized price list
• Ensure that your costs are stable
• Ensure signed acceptance of your estimate and make sure your customer is clear about what has been agreed.

Writing Tenders

• Upon consultation determine which tenders to bid, and how you will manage the bid
• Gather information and research with assistance from relevant departments
• Co-ordinate all the materials you need for the tender preparation
• Prepare a covering letter that responds to the bid invitation
• Allocate the people who will actually work on the business if you win it, and include their CVs in the tender document if required
• Ensure tenders are delivered on time
• Draw up tender documents or contracts

Follow Ups

• Follow up to completion and ensure the company gets business
• Organize demonstrations by coordinating between the technical team and the client
• Ensure continuous follow up on proposals to ensure continuous flow of business
• Handle all correspondence and organize contact between the sales executives and their customers

Record Keeping

• Ensure records are accurate and written in a professional manner
• Maintain customers‘records

Other Responsibilities:

• Effective liaison between technical and customer service departments in ensuring compliance to the client expectations.
• Provide required reports at the agreed frequencies and intervals
• Take part in training designed by the company as well as ensure information flow sharing with other staff
• You will offer customer advice on Information technology solutions

Knowledge and Skills

• Degree in Business Administration, Computer Science or Information Systems preferred/ Higher Diploma in Sales & Marketing
• Proficiency in Microsoft Office
• Strong product knowledge

Technical background

• Knowledge of administrative procedures
• High levels of professionalism, enthusiasm, and a “can do” attitude
• Ability to prioritize requests effectively and efficiently and work with a sense of urgency
• Ability to work with a significant attention to detail and thoroughness
• Strong interpersonal skills; ability to work with diverse groups
• Must be able to effectively handle stressful situations
• Proactively focus efforts and energy on successfully attaining goals and objectives, assuming accountability for decisions, actions, and results. Follow issues through to completion
• Demonstrated ability to provide timely and effective written, oral, and interpersonal communication

Email: recruitment@workforceassociates.net

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