Promotion & Events Manager Job in Kenya - FMCG

Position: Promotion & Events Manager - FMCG

Reports to: Marketing Manager - East Africa

Company Profile:

Our client is a worldwide co-leader in the global spirits and wine industry.

The company is primarily focused on premium spirits (the high-margin segment of the industry), and has leading premium brands in all key spirits categories.

The company seeks to establish itself in East, Central and sub-Saharan Africa with its head office Kenya (Nairobi).

Main Purpose of the Job:

The Promotion and Events Manager is responsible for organising, facilitating and attending On & Off trade promotions, liaising with the warehouse with regards to POS, all marketing administration as well as liaison (link) between Sales Department & Marketing Department, as well as Finance Department with regard to processing of payments for all marketing related invoices.

Key Responsibilities:

Promotions

• Liaison with Marketing Manager & Sales reps regarding promotions
• Planning, co-ordinating and attending promotional activities
• Meeting with clients to discuss upcoming events, proposals and follow up
• Visit key customers in order to plan for promotional activity and confirm details and requests prior to every promotion
• Booking of promoters through agencies/ booking private promoters
• Recruitment of promotional staff in line with the image of the brand and target market
• Providing product knowledge and training for promotional staff
• Communication with sales representatives and venue management – send through any relevant opportunities to the Marketing Department
• Arranging pre-promotion branding and merchandising
• Compiling, ordering, collecting and delivery of purchased items for our promotions and events
• Occasional collection and drop off of promotional items
• Purchasing, preparing and organising delivery of hampers
• Preparation of POS items for all wet tastings
• Attend promotions and ensure that promotions are being run according to the agreed mechanics and that promotional people are prepared
• Effectively manage the promotional resources and measure the return on investment for every promotion
• Downloading and organising of photos for promotions and displays in outlets
• Collect promotion & event feedback forms and photos from sales staff who attended events you could not
• Provide the Marketing Manager with a report post every promotion & event
• Submit a “Promotions planned” calendar weekly – this needs to show all promotions planned for the following two weeks.

Regional Marketing

• Report on regional opposition activity
• Identifying regional events and opportunities
• Handling proposals from venues – reviewing and organising for approval from the Marketing department
• Preparation of required marketing information requested by Head Office
• Monthly Marketing reports.

Warehouse control of warehouse

• Liaise with on consumption merchandiser and check weekly stock on hand report.
• Monthly stocks take for warehouse.
• Manage high value POS quality control. (Branding sign out/sign in procedure)
• Ensure monthly stock take is captured on Compact (internal computer system) of PHO2 warehouse
• Liaise with the Marketing managers for promotional support required
• Supervision of the stock room Controller/merchandiser

General Administration and Budget Management

• Budget ledger – record Purchase Order and Goods Received Note details and update regional budget ledger as and when expenditure occurs
• Organising payments of promotions – from the initial approval and Purchase Order through to Goods Received and follow up on payments, reconciliation of promotional payments and banking
• Processing of promotional r requisitions and arranging for the collection of these requisitions
• Coding of invoices, organising for approval and sending through to the Creditors department as per Invoice Procedure.
• Correspondence (by fax or email) and the preparation and distribution of documents where necessary
• Routine administrative duties and filing
• Month end accruals

Job Competencies (Knowledge, Skills and Experience)

• Excellent planning and organizing skills and the ability to meet deadlines
• Strong communication and interpersonal skills
• Strong IT skills (Microsoft Word – basic level, Excel and Power point – advanced level, Outlook, Compact (Internal programme)
• Ability to work under pressure
• Degree – Public Relations & Communications or Marketing
• 5 years of experience in the FMCG Environment.

To apply for this position send your CV to mycv@myjobseye.com quoting the position in the subject line and preferred location.

Kindly also mention your current/ last salary and benefits.

Only shortlisted candidates will be contacted

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