Finance Director Employment Opportunity - I-TECH

I-TECH undertakes activities that increase human and systems capacity for provision of healthcare.
 

The Finance Director for I-TECH  Kenya will be responsible for management and oversight of all financial processes and procedures, including budgeting coordination and budget monitoring, financial procedures and internal controls, accounts payable and purchasing integration, payroll systems, coordination with Head Quarter (HQ) financial staff, cash flow management, computerized accounting systems and procedures, audits, and leadership management responsibilities.
 

Primary Responsibilities:
 

Financial Management, Vision, and Leadership Responsibilities

• Conduct and capture weekly meetings with department and management staff to: capture progress; identify obstacles; and plan next steps
• Supervise, motivate and develop all the staff in the department.
• Ensure the regular revision of finance staff job descriptions as related to approved recommendations put forward, and annual budget and plan revisions
• Maintain an active and informative relationship with HQ’s Finance Director.

 Budgeting and Monitoring

• Research variances to budget and alert the Country Director (CD) to overages, trends and issues as soon as they become apparent
• Work in close coordination with I-TECH HQ to co-ordinate annual budget preparation, ensuring quality control and management input
• Assist other Directors and budget managers in the management of the annual plan and budget, whilst providing financial advice as necessary
• Ensure distribution of monthly financial & budget variance reports to designated budget managers and the Country Fiscal Lead for review and analysis

Contract Development and Management

• In collaboration with the Director of Operations, support the development and compliance to I-TECH Kenya’s policies on subcontractor, vendor, maintenance, and lease agreements

Financial Procedures

• Assure implementation of and adherence to, guidelines laid out in the Fiscal portion of the Global Operations Manual as it applies to I-TECH Kenya.
• Maintain up-to-date knowledge of CDC/HRSA rules and regulations, and ensure compliance at all times.
• Develop and implement guidelines for finance procedures for I-TECH Kenya’s vendors to assure timely invoice and payment management.   
• Ensure financial compliance with all laws and regulations of related stakeholders including I-TECH HQ, University of Washington (UW), HRSA, and the government of Kenya
• Ensure accurate payroll management and timely required tax reporting and liability payments

Financial Recording and Reporting

• Oversee submission of periodic and timely expenditure reports to the I-TECH’s HQ, ensuring accuracy, timeliness and efficient communication

Audit Compliance Coordination

• Oversee and ensure efficient and effective closure of accounts at financial year end.
• Complete an annual Trial Balance and Balance Sheet account reconciliation and related work papers.
• Work with the HQ Finance Director to implement the annual external audit.
• Lead the audit process, and support and respond to external auditor schedules, requests, and comments in a timely and professional manner in collaboration with the HQ Director of Finance
• Ensure Annual Financial Statement and Management letter and related reports are presented to HQ within required time frames.
• Write and implement work plans to address / correct all findings and ensure timely completion of plans
• Investigate, document and report to HQ and the CD all suspect, fraudulent, procedural breach and other non-conforming activity as soon as it is suspected. 
• Develop internal control procedures that support UW and the I-TECH’s guidelines.

Required Education, Training & Experience:

• Masters in Finance or Business Administration and a professional ACCA/CPA certification or CMA Qualified (Certified Managerial Accountant)
• Minimum of 7 years professional accounting experience which demonstrates increasingly responsible financial management experience
• NGO Experience preferable 
• Excellent people and financial management and organizational skills
• Proven experience which demonstrates mastery of computerized accounting systems, especially QuickBooks Premier
• Excellent written & spoken English

Application Procedure: 

Applicants should email their applications attaching a detailed curriculum vitae and a letter indicating why they are interested in and qualified for the position and the names of three referees who can provide confidential assessment of their capabilities to a Search Committee. 

All communications relating to applications for this position should be addressed to: 

The Recruitment Team, 

Preferred Personnel Africa Limited, 

Saachi Plaza, Along Argwings Kodhek Road, 

Opposite Radar Security, Block A5, 

email address: cvs@preferredpersonnel.co.ke. 

Applications should be received by 18th May 2012. 

Only shortlisted candidates will be contacted.