NGO Emergency Proposal Writing Officer Job in Nairobi Kenya

Terms of Reference
 

Job Title: Emergency Proposal Writing Officer
 

Place of Work: Somalia Programme – Nairobi
 

Reports to: Emergency programmes support coordinator
 

Reporting to position: N/A
 

Save the Children (SC) is an international organization with 27 member organizations across the globe. It is united by a common mission and brand but, to some extent, has until now been working independently from country to country and within countries. 

With the decision by all Save the Children organizations to create an International Programmes Unit (IPU) taken in 2010, Save the Children aims to create a stronger voice for children by unifying the operations in all countries. 

This will result in one organisation at the national level in each country and a unified programme delivery structure for all Save the Children International Members.
 

Save the Children UK, Denmark and Finland unified in Somalia in January 2010 under the name Save the Children in Somalia which will move to the IPU model by the end of 2012. 

After one year of unification and as a result of an active fundraising strategy the programme budget was over GBP 10m covering thematic areas of protection, child survival (which includes health, nutrition and livelihoods), education, and Child Rights Governance.
 

Function Purpose
 

The proposal writer will serve as primary writer for the development of proposals to support the emergency response. S/he will work closely with emergency technical advisers, technical coordinators, logistics manager and the emergency finance and grants managers.
 

Key accountabilities

• In conjunction with Grants manager ensure that all appropriate donor and Save the Children formats for proposals are available in-country and that key contributing staff have a clear understanding of donor requirements and expectations for the proposal.
• Create and maintain a list of potential donors and their specific funding preferences and deadlines for proposal submission; track progress of proposals, submission dates, amounts, etc.
• Ensure “quality control” checks on all proposals for submission and that adequate HR and operational costs have been included.
• Ensure all proposal development and sign-off procedures are followed.
• Gather information from technical advisors and other relevant team members, assessment teams and sitreps and other relevant sources necessary for drafting proposals.
• Transform information gathered, objectives set and results expected into required formats and in line with requirements of each donor and SC Member.
• Consult relevant technical advisors on specific program interventions
• Under the supervision of the Technical Program Manager, liaise with SC Members to understand the different donor needs and requirements.
• Provide additionally requested information in relation to proposals from donors, SCI or SC members promptly and accurately and make necessary revisions based on feedback.
• Support Grants manager in the negotiation of project commencement and conclusion, budget and payment schedule, reporting dates and requirements with donor or Save the Children member.
• Work closely with the emergency finance team, Logistics Manager as well as relevant technical staff to develop proposal budgets.
• Ensure all proposals are reviewed and approved by Response Team Leader or delegate before final submission to the donor.
• Comply with all relevant Save the Children policies and procedures with respect to child rights and safeguarding, health and safety, equal opportunities and other relevant policies.

Deliverables:

• Working with finance and programs to identify funding gaps that are combined on a funding gap tracker to target future opportunities
• Development of proposal timeline tracker

Core Competencies & Qualifications
 

Essential:

• Demonstrated experience of writing winning proposals for key institutional donors. Demonstrated experience of proposal development in at least three of Save the Children’s core emergency sectors (Health, nutrition, FSL, WASH, ,Shelter, education and CP)
• Minimum two years of working with Humanitarian organisations in related roles to proposal writing/ coordination for international donors.
• Demonstrated experience developing multiple narrative and cost proposals simultaneously
• Knowledge of CAP and Flash Appeals processes
• Experience working in a demanding environment and with a challenging context.
• Understanding of donor compliance and key reporting procedures
• Good negotiation, communication, decision-making and interpersonal skills and ability to work as part of a team.
• Good personal organisational skills, including time management, and ability to meet deadlines and work under pressure
• Ability to work within a multicultural setting
• Fluency in written and spoken English
• Commitment to and understanding of Save the Children’s aims, values and principles
• Information Communication Technology literate
• Budgeting development experience
• Bachelors degree level in social sciences, development or related subjects.
• Masters degree in project management desirable

Child Safeguarding Policy
 

As an employee with Save the Children you are required to comply with the practices and principles as stated in the organizations Child Safeguarding Policy, both in the course of your employment and in your private life. 

The Child Safeguarding Policy aims to ensure that all children who come into contact with Save the Children are safe from abuse, neglect, exploitation and harm of all kinds. 

As an employee within Save the Children you are committed to uphold these standards and to report according to local reporting procedures if you suspect that a child we work with are put in any risk of being harmed or abused as a result of the organizations actions. 

You are further obliged to undertake induction and training on the Child Safeguarding Policy.
 

Code of Conduct
 

Because Save the Children's work is based on deeply held values and principles, it is essential that our commitment to children's rights and humanitarian principles is supported and demonstrated by all members of staff. Save the Children's Code of Conduct sets out the standards which all staff members must adhere to.
 

Applications should be forwarded to: vacancies@scsom.org. 

Application Closing Date: Will be Friday 06th July 2012. However, the closing date may be earlier than this date due to the urgency in filling the position.