NGO Part Time Accountant / Bookkeeper Job in Kenya

Be the Change – Kenya
 
Job Position: Part Time Accountant / Bookkeeper

Starting Date: Sept. 1, 2012, potential for future fulltime employment

Compensation: Negotiable, depending on experience.

Executive Summary of BTCKE

Be the Change – Kenya (BTKE) works towards the eradication of child poverty by strengthening the capacity of local leaders and local organizations. 

We work alongside the Kenyan community to build relationships, mobilize local resources and create sustainable solutions for children living in poverty in Kenya.
 

 Our strategy permeates multiple levels of the local community. We develop the capacity of local organizations by forming two-year partnerships with local organizations that provide direct aid to children living in poverty. 

Partners participate in a multi faceted management-training program that includes a collaborative management-training program, executive mentorship and access to a network of pro-bono advising services.
 

We understand that individual organizations alone cannot change a community; therefore we enlist Young Adult leaders to advocate for local support of our Partner Organizations. 

Young Adults are trained in Leadership and Organizing Material developed by a network of resources including the Marshall Ganz of the Kennedy School of Government at Harvard University, the Greensboro School of Servant Leadership and Episcopal Service Corps. 

Young Adult graduates from Be the Change – Kenya (hereafter referred to as BTCKE) form teams that recruit donors, volunteers, resources, corporate sponsorship, clinical services and more for our Partner Organizations.
 

Our training programs not only develop capacity, they awaken directors, Young Adults and members of the local community to a renewed sense of power and agency. Furthermore, BTCKE bridges a formally divided community into partners, working together for long-term change.  

This long-term change must include the support of the Kenyan Government. To this end, BTCKE intends for this cohort of leaders to become active advocates and proponents of policy reform that supports children living in poverty.

In all our endeavors we maintain our core ideals: interdependent community, sustainable and scalable impact, human capacity and holistic wellbeing.

Job Summary

Within any organization, there needs to be good systems in place, especially accounting systems.

BTCKE is hiring a part-time accountant to take part in managing the finances of the organization. 

The bookkeeper is responsible for the financial bookkeeping for all of the funds of the organization, including operating, programming, and grant tracking. 

The job will involve working under the Operations/Finance Director, and reporting to the Board Treasurer. 

As BTCKE expands there is potential for full time employment in the future depending on work performance.

Job Details

Timeframe: 4-6 hours a week either at the office or online, with at least one day at the office a month. If you choose to work in your own office, we will not cover internet/printing expenses. 

It is okay to have another job as long as all duties are performed on time, and the day in the office can be a weekend day if necessary.

Responsibilities:

• With direction from the Finance Director, the bookkeeper balances and reconciles all accounts on a monthly basis.
• Records weekly deposits, withdrawals and expenses.
• Tracks billing and processes monthly bill payments. 
• Process bi-monthly check requests and reimbursements.
• Process monthly payroll with NHIF/KRA payments and records in software.
• Tracks and reconciles petty cash accounts.
• Balance investments and record in software
• Grant tracking – keeps track of grant money received, as well as the project grant money given.
• Enter new budget annually. 
• Provide monthly reports on available funds for departments and projects, as well as reports for the board (income statement, balance sheet, cash flow report).
• Produce and report annual tax reports.
• Keep records for annual audits (worker’s comp, etc).
• Produce new employee and independent contractor reports.
• Looks over systems in place and improves them for expansion.
• Performs other duties as required.

 Job Requirements

• Bachelor's degree and CPA III
• Three-five years experience as an accountant with 1 year of grant tracking experience.
• Ability to analyze financial data and prepare financial reports, specifically non-profit board reports.
• Knowledge of Quickbooks on-line and other accounting software.
• Knowledge of payroll systems
• Knowledge of finance and accounting principles.
• Microsoft Excel and other Microsoft office programs
• Willingness to learn new software.
• Willingness to work a flexible schedule.
• Ability to work in a confidential work environment with sensitive information
• A background check will be required.
• Other skills required:
• An ability to work quickly and accurately
• Good concentration
• An eye for detail
• An ability to work to deadlines
• Good computer skills (especially with databases and financial software)
• To be honest, discreet and trustworthy
• Systems thinker

Application Instructions
 

1. Send an email to apply@bethechangekenya.org. The subject line of the email should read: Accountant (Applicant’s Name).
 

2. In the BODY of the email write a short paragraph. In the paragraph include: why you want to work for BTCKE, a short history of your accounting experience and the contact information (Name, Phone Number, Email) of one of your former supervisors. Please indicate if you are fully/partially employed and looking for a second part-time job, or if you currently do not have a job. We do NOT have a preference for one or the other, it just helps us make decisions about time-frame of a future hire.
 

3. Attach a copy of your latest CV to the email.
 

4. Include 3 references with name, phone, email, and connection to you. Please make sure there are at least 2 of the 3 that are related to your accounting experience.