VSF Germany Field Logistics Coordinator Job in North Horr, Kenya

Background:
 

VSF Germany is an international Non Governmental Organization, providing humanitarian aid and development assistance to pastoralists and vulnerable communities in areas where livestock is of importance. 

In the region, VSF Germany implements activities in Sudan, south Sudan, Kenya, Somalia & Ethiopia.
 

With support in animal health, agriculture, marketing, food safety but also with developing the capacity of communities and governmental institutions or initiating peace and conflict resolution we work towards food security and strengthened livelihoods of pastoralist communities.
 

VSF Germany seeks to recruit a qualified and well experienced Field Logistics Coordinator to support the logistics & procurement functions of our emergency & humanitarian projects in North Horr – Marsabit, Northern Kenya. 

This position is Field based.
 

Key responsibilities:
 

I. Leadership and operations

• Provide leadership and management to a team of drivers in North Horr and Illeret
• Provide support to programme coordinator and project managers
• Supervise, manage, and monitor all logistics operations ensuring timely and cost efficient delivery of all ordered goods in all the project field locations.

II. Planning
 

Work together with Project coordinator on the following:-

• Projection of weekly movements
• Forecast for fuel
• Forecast for service parts and parts

III. Procurement & Inventory

• Coordination of procurement with Programme Coordinator/Project managers and RON Logistics
• Ensuring submission of approved Internal Order Requests (IORs)
• Coordinate purchase of items from approved vendors in Marsabit/procurements on the ground
• Preparation of LPOs for ground purchases and having them approved
• Prepare a monthly return on procurements done

IV. Fleet Management

• Supervise and monitor vehicle usage and movement.
• Ensure that vehicles are maintained and serviced regularly; spot check vehicle record book.
• Coordinate repairs of defective vehicles/generators
• Ensure vehicle logs are kept for each vehicle, properly endorsed with required details and approved by PM/PO.
• Analyze fuel consumption and vehicle maintenance costs
• Ensure proper documentation on vehicle maintenance; repairs and services.
• Compile a monthly return on fuel consumed, mileage covered and repairs per vehicle
• Take disciplinary action against errant drivers
• Ensure all vehicles have all the required kits( first aid box, safe life, tools)

V. Transport/Cargo Movement

• Coordinate with Regional Office Nairobi and project locations the movement of project inputs
• Ensure waybills and packing lists are prepared/signed, scanned and emailed to those concerned
• Coordinate flight booking of cargo with Regional Office logistics and project location
• Coordinate booking of returns of passengers
• Coordinate getting of quotes for hire of vehicles locally for local use/transportation

VI. Security Awareness & Management

• Remain the focal point for field security coordination
• Collect and Update Regional Officer Nairobi and Project staff on security situation
• Ensure thurayas, radios etc are working.
• Ensure maintenance and servicing of the security communication equipments

VII. Stock Management

• Ensure stock cards are maintained in the two locations
• Ensure stock cards are updated with details of stock movement
• Manage stocks using internal system
• Manage reorder system for items frequently used e.g. fuel, stationaries, service parts, tyres, vehicle parts
• Keep copies of beneficiary lists
• Updating RON on stock movement on monthly basis

VIII. Asset List

• Ensure preparation of asset list and prudent management of assets
• Updating details of assets i.e. new, transfered, sent for repairs, obsolete etc
• Ensure preparation of incident reports for stolen/damaged items
• Prepare hand over certificates for items handed over
• Tagging of assets, coordinate repairs

IX. Staff Movement

• Prepare a projection of weekly movement
• Update regional office on the movement
• Coordinate approval of travel approval forms and submit same to regional office
• Coordinate dropping and picking of staff to/from Marsabit
• Coordinate flight bookings with regional office and project staff

Qualifications, Experience, Attributes & Skills required

• Degree in business administration/economics/logistics
• Post graduate diploma in logistics/procurement/supplychain
• 3 years experience within an international NGO, fluent in English
• Experience in international emergency context shall be an added advantage
• Work experience EC, ECHO, & OFDA funded projects.
• Experience of remote management contexts is an advantage
• Experience in team management in highly security complex environments
• Good multi-tasking skills with ability to work
• Ability to manage heavy workloads, to delegate tasks/responsibilities and to constantly reassess priorities.
• Ability to work effectively in a multicultural team and environment

Interested and qualified candidates should submit an application letter and CV stating their current gross and expected salary to: VSF Germany, using the postal address above or via email address (admin_hr@vsfg.org). 

Include contacts of 3 referees with one being your current or immediate Line Manager. 

Please indicate on the subject the Job Title. 

Incomplete applications will not be considered. 

Only short-listed candidates will be contacted for interviews. 

Closing date for receiving applications is 10th August 2012, on or before 5.00pm