KEPSA Assistant Internship Officer and Project Assistant Jobs in Kenya

The objective of the Kenya Youth Empowerment Project (KYEP) is to support the Government of Kenya’s efforts to improve youth employability. Kenya Private Sector Alliance is tasked to implement the component of Training and Internship. 

This component is a pilot that addresses issues of lack of skills and work experience for disadvantaged young women and men. 

It provides selected youth (who are out-of-school for at least a year; have a minimum of 8 years of schooling, and have not been working for a year) with an opportunity to acquire relevant work experience and skills, through a private sector internship and training program.

It supports three activities namely: creation of internships in the private sector; provision of training relevant to their work experience; and monitoring and evaluation to capture lessons from the pilot. 

There is also a training element aimed at upgrading the skills of master craftsmen, who then are required to offer internships in the informal sector (particularly targeting the 15 – 17 year age group). 

The percentage of interns that hold tertiary qualifications will be capped at 40%. 

Third party training will comprise 50% of the 6 month internship period while the other 50% will be spent at the work place. 

KEPSA is seeking to appoint an Assistant Internship Officer and Project Assistant to support the project operations.
 

1. Assistant Internship Officer

Ref. AIO-005-2012
 

The position will initially be offered on a two-year renewable contract, subject to satisfactory performance and availability of funding. Reporting to Internship Officer, the Assistant Internship Officer will perform following duties:
 

Main tasks and responsibilities
 

The Assistant Internship Officer will be responsible for providing support to the Internship Officer in all aspects relating to work place experience of interns and employers in the Training and Internship Component of the Kenya Youth Empowerment Project.
 

Specific Duties and Responsibilities:
 

Specifically, the Assistant Internship Officer will be responsible for supporting the Internship Officer in;

• Recruitment of youth and employers
• Coordinating and supervising data entry of Interns and Employers’ information into the MIS
• Coordinating random selection of interns in every cycle
• Ensuring that all required documentation from both interns and employers is collected; countercheck that they are correctly filled or in the required format; ensure they are safely stored and facilitate retrieval of the documents for review by various stakeholders
• Planning and coordinating orientation for interns at various stages of their internship
• Planning and coordinating employers’ meetings
• Supporting in the Monitoring & Evaluation of interns and employers
• Preparation, verification and submission of interns’ payment lists to the Project Accountant during work place experience using the MIS
• Providing support to employers and interns participating in the internship program
• Updating interns and employers’ information in the MIS including their contact details
• Any other duty as may assigned by the Internship Officer from time to time

Minimum Qualifications and Experience Requirements
 

The Assistant Internship Officer will be expected to have sound training, knowledge and experience. 

The ideal candidate should specifically possess the following minimum qualifications and experience:

• University Degree in HR; Education; Social Sciences or a Business-related field
• At least five (5) years experience in Administration, Human Resource Management and Monitoring & Evaluation
• A fast learner, flexible and able to multi-task
• Proficiency in written and spoken English
• Demonstrated ability to work under pressure and with minimal supervision
• Good communication and interpersonal skills
• Good command of Computer Applications

2. Project Assistant 

Ref. PA-006-2012

The position will initially be offered on a one year renewable contract, subject to satisfactory performance and project needs. Reporting to Training Officer, the Project Assistant will perform following duties:
 

Main tasks and responsibilities
 

The Project Assistant will provide general support to all the KYEP functions. 

Specifically, the Project Assistant will support the project with clerical work, data entry and logistic support.
 

Specific Duties and Responsibilities:
 

Specifically, the Project Assistant will be responsible for;

• Assist the Project Staff to plan and execute logistical operations, including planning and coordinating meetings and seminars with various stakeholders.
• Support line Officers in data entry and data management.
• Ensuring proper filling for all the project documents and information with the assistance of line officers
• Managing KEPSA-KYEP incoming and outgoing correspondence and filing, the office project resource centre, equipment and storeroom and updating the relevant records;
• Attending to incoming phone calls relating to KEPSA-KYEP.
• Attending to KEPSA-KYEP walk-in visitors;
• Delivering and collecting KEPSA-KYEP parcels, mails and other correspondences.
• Requisitioning, safe custody and managing office supplies and update the relevant registers;
• Management of Casuals engaged in the PMU as per the laid down policies
• Performing any other duties assigned.

Minimum Qualifications and Experience
 

The Project Assistant will be required to possess the following minimum qualifications and experience:

• A minimum of University degree in Social Sciences or Business-related field
• At least three (3) years of relevant experience.
• Good command of Computer Programs and Applications.
• Capacity to work under pressure and meet tight schedules and deadlines with minimal supervision.
• Excellent communication, analytical and interpersonal skills, and a team player.
• Demonstrate ability to multitask.
• Excellent data management, report writing and organizational skills.
• Proficiency in written and spoken English and Kiswahili.

Interested applicants who meet the requirements are requested to submit their detailed CVs along with a letter motivating their interest in the position to the following address and providing details of current and expected remuneration, and names and addresses of at least three (3) referees, not later than Wednesday, 19th September 2012.
 

Please consider your application to be unsuccessful if you have not been contacted within four (4) weeks of the closing date.
 

The Human Resources and Administration Officer
Kenya Private Sector Alliance
P O Box 3556 00100, Nairobi
 

Or e-mail: kyep@kepsa.or.ke