ZanaAfrica Full Time Administrator / Bookkeeper Job in Kenya

ZanaAfrica is recruiting an Administrator / Bookkeeper. 

Someone with passion to change the world, and the practical skills necessary to take an organisation to the next level.

We are a Nairobi-based social enterprise engaging in the production of radically affordable sanitary pads coupled with relevant health information, and the creation of mobile data collection to inform female-centred policy.

We seek a mid-level Administrator/Bookeeper, based in Nairobi, to handle both the full cycle of accounting duties for the Nairobi enterprise and a US Subsidiary, as well as administrative responsibilities.

Duties include -

Bookkeeping (estimate 1 day/week):

• Support the ZanaAfrica Projects to keep all financial records on Quickbooks in USD and KES by verifying, allocating, and posting transactions.
• Prepares appropriate financial reports by collecting, analyzing, and summarizing account information and trends including cash flow, balance sheet, and income statements on a monthly and quarterly basis and as requested by clients and partners
• Communicate (both in verbal and written form) with clients, client suppliers, vendors, and banking contacts
• Prepare bi-weekly statements of all bills and payroll for the CEO’s approval
• Comply with federal, state, and local legal requirements for USA and Kenya, enforcing adherence to requirements, filing reports, advising management on needed actions
• Ensure completeness, accuracy, and timeliness in the processing of financial information
• Contribute to team effort by accomplishing related results as needed
• Assists in the preparation of organization budgets

Administration (estimate 4 days/week):

• Part of team to implement Donor Relationship Strategy (circulate monthly reports on donations received, status of communication, status of tax letter sent, etc)
• Prepare e-newsletters (also per the donor relations strategy)
• Act as first line of responses to inquiries on ZanaAfrica’s website and for volunteers
• Managing diaries and meeting schedules, setting up conference calls where necessary and preparing for in-house meetings
• Managing office tea and lunch schedule including overseeing purchasing
• Monitor office operations including typing, filing and maintaining the record system for soft- and hard-copy files, requisitioning and purchasing supplies

 Education, Experience, and Skills Required:

• Minimum of Associates Degree, preferably Bachelors in Business Administration or related field
• Minimum of two to four years in accounting (including accounts payable and receivable, payroll, general leger and financial reports in Quickbooks) and administration
• Strong, demonstrated organization skills and attention to detail with a high degree of accuracy
• Ability to perform several tasks concurrently with ease and professionalism
• Excellent analytical skills and demonstrated ability taking initiative
• Demonstrated knowledge of regulatory requirements of processing payroll accounting transactions and payroll returns for Kenya. For USA a plus
• Excellent oral and written communication skills, preferably in both English (mandatory) and Kiswahili (preferred)
• Able to keep client matters strictly confidential
• Excellent interpersonal skills and customer service skill
• Ability to work under pressure and meet strict and sometimes changing deadlines
• Working knowledge of email, scheduling, spreadsheets and presentation software
• Must be self-directed and able to complete projects with limited supervision

Software packages:

• Quickbooks (mandatory)
• MS Office Suite: Word, Excel, Powerpoint (mandatory)
• Typing efficiency at min. 40 words/minute (mandatory)
• Use of Salesforce or Zoho or similar Customer Relationship Management
• Use of Mailchimp or Constant Contact
• Google Office Suite (email, scheduling)

How to apply:

On your application please indicate all the software packages with which you are familiar and provide three references.

Resumes/CVs and a cover letter may be sent to jobs at zanaafrica dot org