Planning Systems Services Limited Receptionist and Secretary Jobs in Kenya

Our client Planning Systems Services Limited, with its main office in Nairobi, Kenya is a well renowned architectural firm, which has an exceptional track record of competence in design and project implementation. 

They are looking for highly motivated and self-driven candidates to fill these positions in their Nairobi office:
 

1. Receptionist
 

The Receptionist is the initial company contact with visitors. 

The incumbent will be responsible for providing administrative support to ensure that organizational services are provided in an effective and efficient manner.
 

Principal Accountabilities:

• Maintain the telephone switchboard and direct telephone calls to the desired staff
• Maintain accurate record of incoming and outgoing calls and visitors
• Receive customers visiting the organization and direct them to the relevant officers
• Ensure that all the queries at the front desk are handled effectively
• Coordinate communication flow between staff members, visitors and within the departments

Qualifications, Experience and knowledge:

• A Diploma in Business studies
• At least 3 years’ experience in a similar function. 
• Good knowledge of office administration in a busy office
• Good MS Office skills
• Excellent communication skills

2. Secretary
 

Reporting to the Directors, the Secretary provides secretarial, organizational and administrative support to ensure that services are provided in an effective and efficient manner.
 

Principal Accountabilities:

• Coordinate and facilitate the Directors’ diaries for meetings, appointments and conferences
• Plan and coordinate professional meetings and conferences
• File and register of all incoming communication and circulate what is necessary
• Type all official correspondence and professional documents for the Directors and the Technical Staff
• Supervise a pool of staff
• Receiving visitors and calls, determining the priority matters, and providing alert messages to the Directors accordingly

Qualifications, Experience and knowledge:

• Background knowledge in an architectural firm
• A diploma in secretarial studies and/or administration
• At least 3 years’ experience in a similar function
• Knowledge of administrative and clerical procedures
• Good knowledge of MS office

Interested candidates are requested to forward their updated CVs to recruit@virtualhr.co.ke by 26th January, 2013 stating their current and expected remuneration, day time telephone contacts and addresses of three referees. 

Only shortlisted candidates will be contacted.