Vivo Energy Lubes Warehousing Supervisor, Lubes Warehousing Scheduler and Tank Farm Foreman Jobs in Nairobi and Mombasa Kenya

Exciting career opportunities at Vivo Energy

Vivo Energy is the new company behind the Shell brand in Africa. A joint venture between Vitol, Helios Investment Partners and Shell, we are here to offer the very best of Shell’s products and services - including high quality differentiated fuels and lubricants, supply reliability, technical expertise and unmatched customers across Africa.

In doing so, we employ industry-leading health and safety standards and are committed to delivering Shell’s products in an environmentally and socially responsible manner.
 

1. Lubes Warehousing Supervisor - Nairobi Terminal 

Job Ref: HR/VE/DIS/1

Reporting to the Nairobi Terminal Manager, the Lubes Warehousing Supervisor will be responsible for carrying out and supervising the overall operations in the lubes warehouses relating to safe products receipt ex- Mombasa, warehousing, loading and dispatching the same to customers and upcountry depots while conforming to the laid down group Health Safety Security & Environment procedures.

Key Performance areas for the role:

• Support delivery & implementation of the Nairobi Terminal Annual Health Safety Security & Environment plan.
• Conduct daily physical stock count for products & reconcile with the system and investigate/explain any variances.
• Ensure we maintain optimum stocks levels & deliver on the stock management targets.
• Manage warehouse manpower plan.
• Ensure timely and accurate dispatch as per loading order.
• Ensure own collection orders are properly captured in the system.
• Ensure accurate receipt of finished packs lubes from Mombasa Terminal and direct-purchases and imports.
• Review all received invoice / delivery note copies to confirm all are stamped by customers and maintain a register for executed invoice / delivery note copies.
• Maintain high standards of house keeping both in the warehouse and the drum yard.
• Conduct end-month and end year stock count.
• Maintain warehouse equipment breakdown log and follow up with maintenance technician for speedy closure to minimise downtime.
• Maintain Warehouse operations records/registers safely.
• Review and update Warehouse Operations procedures to ensure fit for purpose.

Minimum requirements/competencies:

• Bachelor degree – preferably in Business, with at least three years’ warehousing working experience. Supervisory experience is an added advantage.
• Excellent interpersonal skills, ability to communicate effectively and influence others.
• Ability to work under pressure, long and odd hours including weekends when necessary.

2. Lubes Warehousing Scheduler - Mombasa 

Job Ref: HR/VE/DIS/2

Reporting to the Outbound Logistics Supervisor, the Lubes Warehousing Scheduler will be responsible for monitoring and maintaining sufficient lubricants stocks levels at inland depots as per minimum stock/re-order levels to facilitate timely execution of customer order deliveries on time & in full.

Key Performance areas for the role:

• Support delivery & implementation of the Mombasa Terminal Annual Health Safety Security & Environment plan.
• Monitor and maintain sufficient lubricants stocks levels at inland depots as per minimum stock/re-order levels.
• Raise appropriate documentation for all lubes deliveries as per procedure daily and follow up with concerned parties for corrective action as necessary.
• Ensure Warehouse procedures are duly adhered to in line with ISO standards and internal Controls.
• Ensure trucks carry optimum axle weights for both the local and exports.
• Reduce wastage from leakers delivered to the warehouse and other stock losses and follow up for decantation.
• Effective supervision of Warehouse staff
• Manage packed lubes custody transfer from Lubricants Blending plant to ensure accurate transition and the handover reports duly signed.
• Receive invoice / delivery note copies to confirm all are stamped by customers and maintain a file and register for executed invoice / delivery note copies.
• Assist in conducting daily stock count. Maintain nil lubricants stock variances.
• Check, follow up and review the journey plans and vehicle movement reports of the contracted trucks to ensure compliance.
• Ensure safe and secure arrangement/storage of lubricants at all times to avoid pilferage and obsolescence

Minimum requirements/competencies:

• Diploma in Purchasing and Supplies/Engineering, working experience in Warehouse operations is preferred
• Should be self driven; able to work independently to deliver results.
• Good communication skills and a hands-on team player with ability to work long hours without loosing focus.
• Good HSSE knowledge and customer service experience

3. Tank Farm Foreman - Mombasa 

Job Ref: HR/VE/DIS/3

Reporting to the Tank farm & Marine Supervisor, the Tank farm Foreman is responsible for preparing storage tanks for product receipts, storage and loadings, manning the actual receipt process, product quality checks, offloading bulk product trucks in a safe, secure manner whilst maintaining Health Safety Security & Environment standards.

Key Performance areas for the role:

• Monitor tank stock levels and plan safe product receipts with stakeholders to ensure nil stock out.
• Undertake efficient ship discharges to keep demurrage costs at a minimum
• Ensure that all product receipt operations are conducted safely and in accordance with the laid down procedures
• Carry out daily tank dipping and conduct timely reconciliation. Maintain stock variances to within target and conductprompt investigations and explanation for those outside tolerances
• Avail tanks for gantry operations in a timely manner.
• Conduct timely and accurate tank sampling/quality checks as part of product receipt/issuance process.
• Ensure that good housekeeping is maintained at the tank farm and pump areas at all times.
• Maintain tank farm operations records including Key Performance Indicators.
• Effectively manage safekeeping of tanks, bund wall valves and interceptor keys and locks to ensure controls assuranceprocess remains intact and accurately recorded in the tank farm seals register.
• Requisition and securely store seals for Tank farm use, dispense the same and account for all issued seals.

Minimum requirements

• Higher National Diploma or Equivalent in Technical studies
• Atleast 2-3 years experience in depot operations preferably in Tank farm
• Good communication skills with ability to work under pressure, long and odd hours including weekends. Physically fit with no phobia to height.

Applications
 

If you are up to the challenge, and possess the necessary qualifications and experience, please send your detailed resume with your cell phone number via email to hrkenya@vivoenergy.com. 

Please indicate your experience/qualifications, and clearly quote the job title and reference. 

The Deadline for applications is 22nd April 2013.
 

Only short-listed applicants would be contacted.
 

Vivo Energy is an equal opportunity employer!