Kiambu County Government Jobs for Consultancy; HR Audit, Financial Audit & Revenue Collections Systems Review and Revenue Collection Agency

Kiambu County Government
 

Office of the Governor

Expression of Interest (EOI) for Undertaking the Following Consultancies
 

Background
 

The Kiambu County Government is in the process of transforming its operations to improve service delivery to the county citizens. 

The County Government is aware of the importance of rationalizing the county human resources, assets and liabilities verification and revenue collection processes towards the budget implementation process.

Section 30(3) of the County Government Act further requires the County Governor to be accountable for the management and use of the county resources. 

For this purpose, the County Government wishes to partner with competent and qualified consulting firms to provide expertise in the above areas of the County operations.
 

No. 001/2013 – Human Resource Audit
 

The objective of the consultancy is to undertake a physical verification of all employees to identify non-existent employees and provide recommendation to strengthen controls.
 

The specific objectives of this assignment are to:

• Evaluate the current organizational structure and roles and assess Human Resource levels against approved establishment.
• Identify skills gap under the current job replacement
• Ascertain correctness of payroll records through head counts
• Make recommendation on the optimal human resource requirements

No. 002/2013 – Financial Audit and Review of Revenue Collections Systems
 

The objective of the consultancy is to provide an opinion on the state of finance (assets and liabilities) of the defunct local authorities in the county for the last three (3) years and assist the county in development of a cost effective, efficient and risk free revenue collection system.

The objectives of this assignment are to:

• Identify Assets and Liabilities of the County.
• Conduct a baseline review of the County’s revenue streams, assessment of revenue collection and reporting, revenue leakages, potential income streams and provide implementable recommendations;
• Review of payment system including authorization and approval of payments, mode of settling payments, cash handling procedures, related risks, and provide recommendations.

No. 003/2013 – Revenue Collection Agency
 

The objective of this EOI is to identify an experienced revenue collection agent who will be responsible for collection of revenues. 

The revenue collection agent must show an understanding of the income streams of the county backed by recent examples of work previously done in the same space.

Interested bidders must provide:

• Detailed background on organizational and key staff, including details of experience in Revenue collection in Kenya, regionally or globally.
• A concept note outline the proposed revenue collection model, places where this revenue collection has been implemented and two reference letters from current clients.
• The expression of interest must be accompanied by the following mandatory requirement
• Consultant profile-this should have the consultant’s history of the lead and key personnel.
• Demonstrate strong background of understanding the public sector accounting and the public financial management Act 2012.
• Proven experience of handling three (3) similar assignments with reputable firms
• Provide proposed methodology and time frame to undertake the task.
• Demonstrate ability to mobilize a team and deliver services in a timely manner.
• Must provide audited accounts for the past three (3) years.
• A signed statement that the consultant has not been barred from participating in public procurement process.
• Evidence of physical – attach water/electricity bill or lease agreement

Bidders must provide the following statutory documents

• Single Business Permit
• VAT Certificate
• PIN Certificate
• Valid Tax Compliance Certificate

Consultants will be selected in accordance to Public Procurement and Disposal Act and be issued with a Request for proposal (REP) document with clear terms of reference.
 

Only those bidders that comply with the mandatory requirements listed above shall be considered and issued with RFP document.
 

Completed expression of interest documents marked Original and Copy to be submitted in plain sealed envelopes, marked on top with names of item applied for and addressed to ;
 

The Interim County Secretary,
P. O. Box 2344-00900
Kiambu
 

Proposals must be submitted by 10.00 a.m. on 12th August, 2013 and bidders or their representatives may attend the opening at the Board Room located at Kiambu County Government temporary offices in Thika, Town Hall.