TechnoServe Terms of Reference for Strategic Business Planning for Community Based Organizations

Terms of Reference for Strategic Business Planning for Community Based Organizations 
 

i. Background

TechnoServe works with enterprising people in the developing world to build competitive farms, businesses and industries. 

We are a nonprofit organization that develops business solutions to poverty by linking people to information, capital and markets. 

Our work is rooted in the idea that given the opportunity, hardworking men and women in even the poorest places can generate income, jobs and wealth for their families and communities. 

With more than four decades of proven results, we believe in the power of private enterprise to transform lives.  

For more information, visit www.technoserve.org

ii. Overview of the Girls on the Move Program
 

TechnoServe through the Girls on the Move Program is helping young and vulnerable girls aged 14-19 from the slums of Nairobi establish and develop girl-owned and managed Community-Based Organizations (CBOs) that will, in the short- and long-term, empower girls in their own community to sustainably increase their engagement in safe and productive economic opportunities. 

Through the CBO’s girls will be passing on the gift to other girls as trainers, mentors and role models in their community. As a result, hundreds of girls will start businesses, find jobs and access further educational opportunities. 

For the first time in their lives, girls will have their own income enabling them to make an economic contribution to their households, enter formal financial markets, put aside savings and borrow to grow their businesses.

The Program is supporting girls to establish and develop five girls owned and managed community-based organizations (CBOs). In the course of the program, these CBOs will work with 1,300 girls aged 14-19 (975 girls aged 17-19 and 325 girls aged 14-16) over 12 months to sustainably increase their engagement in safe and productive economic opportunities.

iii. Purpose of the Consultancy 
 

The Girls on the Move program has already formed five community based organisations. 

The program is therefore seeking a consultant to develop a three year strategic plan and a comprehensive business plan for income generating activities for each of the CBOs based in Nairobi’s informal settlements of Mathare, Kawangware, Kayole, Mukuru and Dandora. 

The consultant will report to the Program Manager and will work with closely with  the CBO coordinator and the CBO leaders. 
 

iv. Terms of Reference for the strategic business plan development
 

The specific terms of reference for the assignment shall be;

• Prior to commencing  of the process, the consultant will be required to review relevant  Girls on the Move Program documents relating to the assignment in order to develop a wider understanding of the task.
• Facilitate the CBOs to develop a vision, a mission and core values, goals and objectives
• Assist the CBOS to carry out a comprehensive SWOT analysis.
• Conduct an environmental analysis to identify the external and internal factors that would affect the development of the CBOs
• Facilitate the CBOs to identify a sustainable business idea/income generating activity and develop a comprehensive business plan for the income generating activities.
• Formulate objectives, strategies,  activities, time frame and resources required by the business plan
• Identify capacity development needs required to implement the income generating project
• Identify strategies to mobilize resources to implement the project
• Produce the final copy of the strategic business plan report that will include: An executive summary; CBOs profile/overview, SWOT analysis; growth strategy analysis; financial plan; risk and sustainability plan, and action plans.
• The key output expected from the process is a comprehensive three year strategic business plan document which includes a comprehensive business plan for income generating activities for the CBO’S

v. Roles and Responsibilities 
 

Consultant

• Prepare the methodology and develop appropriate tools in consultation with TechnoServe to carry out the process.
• Facilitate the  strategic business planning process with the CBOs
• Prepare the strategic  business plans as spelled out in the terms of reference

TechnoServe

• Avail documents relevant program that the consultant might require
• Ensure the girls are available for the participatory process of strategic planning
• Payment of the consultant as per the agreement.
• Give input to draft and final reports.

vi. Key deliverables 
 

2 hard copies and a soft copy (in CD ROM) of the final strategic business plans for each CBO shall be submitted to the CBOs and TechnoServe.
 

The consultant should develop a feasible costed work plan/activity schedule covering 4 days per CBO to develop a strategic plan and a business plan for each income generating activity. 

The successful consultant must commit to accomplish and deliver the consultancy services and deliverables on or before 30th September 2013.
   
vii. Proposal contents and evaluation criteria
 

All interested candidates should submit the following documents as part of their proposal for the assignment.

Activities and Scores
 

1. Technical proposal reflecting how the consulting firm will undertake the tasks in the TOR and demonstrate clearly how information shall be presented

Score: 40%
 

2. Financial budget (with explanation of line items) with clearly defined terms of payment. All sums need to be stated in gross amount with all taxes included.

Score: 20%
 

3. Appendices
 

One page for capability statement
 

2-3 page CV for the consultant/consultant capability statement 
 

The bidder profile and references need to be structured in order to prove bidders expertise for this assignment in accordance with required qualifications and expertise defined in this TOR.

Score: 40%
 

viii. Selection process

• Demonstrated experience developing business strategy for community based organizations.
• Ability to identify and analyze business opportunities and markets for girls
• Strong business management  and general analytical skills
• Strong financial analysis and  modeling
• Strong interpersonal communication and information-gathering skills
• Highly collaborative and results oriented work approach
• Resourcefulness, critical and creative thinking
• Ability to structure and manage complex tasks

This assignment requires an individual who is passionate about empowering disadvantaged girls and women.

The consultant should also be willing to work in the slums of Nairobi. 
 

The proposal should reach TechnoServe not later than close of business Monday 9th September 2013 by 5.00 pm. 

Emails should have the subject line clearly marked as “Strategic Business Planning Consultancy Service”. 

Any proposal received after the time for submission of proposals shall not be evaluated.

The proposal should be submitted to the email address below:

kenyaprocurement@tns.org

Only the short-listed candidates will be contacted for interview.