Office Administrative Assistant Job in Kilimani, Nairobi, Kenya

A creative photography and design agency based in the Kilimani area is recruiting for an Office Administrative Assistant. 

The agency provides creative and quality images that capture cherished moments in timeless fashion and high-end design solutions. Since inception, they have differentiated themselves by providing high end photography and design services for both corporate organizations and individuals. 

Their services cover a wide spectrum of concepts from family portraits to wedding, commercial shoots, model profiles, branding and graphic design.

The Office Administrative Assistant will be an essential position and will ensure the day to day running of the office is carried out smoothly and will be the contact point between Management, Client and Team Members. 

Start date: Immediate

Job Purpose: Provides office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects.

Key Responsibilities:

Reporting

• The team will provide feedback on pending work (individual, corporate & schools) to the AA then communicate the same to Management
• Ensure all project deadlines are met and escalate to Management when/if necessary
• Prepare reports for Management: Photography Club reviews (weekly), Pending Work (daily), Pre-qualification reports (when they arise)
• Preparation and submission of monthly VAT returns to Management

Office Management

• Completes operational requirements by scheduling and assigning administrative projects; expediting work results.
• Maintain the filing system of the company such as hardcopy, softcopy that are related to the job
• Prepare all tender prequalification documents
• Maintain records on Photography Club payments. This also includes following up on payments through the Club Patron
• Handle all Corporate Communication inquiries
• Provide HR support and handle enquiries from employees.
• Maintain office diary (bookings & project deadlines)
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Contribute to team effort by accomplishing related results as needed

The Successful Candidate MUST meet the following Requirements:

• Diploma holder; University/College degree an asset
• Minimum 5 years’ experience as Administrative Assistant
• Ability to juggle multiple tasks with superb accuracy and time management skills
• Strong sense of urgency and problem solving skills
• Must be computer savvy and proficient in MS Office
• Excellent written and verbal communication skills

Interested candidates who meet the above criteria should submit their online application on or before 8th August 2014 athttp://goo.gl/T8sryH

CVs WITHOUT salary requirements will NOT be considered