DAI East Africa TIH Project HR / Office Manager Job in Nairobi Kenya

East Africa Trade and Investment Hub

Scope of Work: HR / Office Manager
 

Background: The East Africa Trade and Investment Hub (TIH) project is intended to spur inclusive economic growth by promoting an enabling environment for trade and investment and increasing East African trade and investment, particularly to and from the United States. 

The project will build upon prior investments to increase regional trade competitiveness and reduce poverty.

Objectives and Duties: The HR/Office Manager will oversee human resources and manage office facilities for the TIH project. 

The HR/Office Manager will be responsible for, but not limited to, the following detailed tasks:

• Oversee all human resources operations on the project, including recruitment, hiring, employee on‐boarding, staff orientation, performance reviews, and disciplinary action in compliance with USAID rules and regulations, DAI policies, and local labor laws.
• Facilitate recruitment and hiring process by advertising vacancies, shortlisting resumes, scheduling and observing interviews, collecting required documents, checking references, and verifying salary history.
• Coordinate and supervise the preparation of employment agreements for staff.
• Train supervisors charged with conducting evaluations of staff members in their units and monitor compliance with the process.
• Mitigate and resolve human resource conflicts and issues, seeking assistance and guidance from the Director of Operations or other senior staff members as needed.
• Develop and maintain the Human Resources Management section of the TIH Field Operations Manual, ensuring updates as needed.
• Maintain personnel files in hard copy and TAMIS for all long-term and short-term project staff.
• Work with Chief of Party to fill surge capacity technical needs, including identifying and hiring long‐term and short‐term technical experts in a timely fashion.
• Oversee the administration of the TIH Nairobi office, including coordinating equipment maintenance with the relevant departments and managing office supplies and other office needs.

Qualifications:

• At least 6 years of work experience in human resources, recruitment, office administration, and other relevant areas.
• Knowledge of local laws and USAID rules and regulations related to personnel management and compliance.
• Previous supervisory experience for office/HR teams.
• Bachelor’s degree in a relevant field.
• Excellent writing, speaking, and reading skills in English.

Supervisory Responsibilities: The HR/Office Manager will supervise the Administrative Assistant, Logistics Coordinator, and Drivers.

Base of Operations: Nairobi, Kenya
 

Reporting: The HR/Office Manager will report to the Director of Operations.
 

Interested candidates should e-mail their CV to EastAfricaTrade@dai.com. 

Candidates must reference the position for which you are applying in the subject line of the email. 

CVs are due by September 18th, 2014.

No phone inquiries will be accepted and only shortlisted candidates will be contacted.