IEBC Procurement Manager Job in Kenya

The Independent Electoral and Boundaries Commission (IEBC) seeks to recruit dynamic, competent and result-oriented individuals to fill the following position:-

Manager, Procurement

Grade 4
Job Code IEBC/6/2014
 

Job Summary: The manager procurement is responsible for the efficient and effective management of the Procurement department.
 

A key part of this role entails effective supplier relationship management; managing and ensuring the timely delivery of local and international purchases; monitoring expenditure and ensuring value for money.
 

Duties and Responsibilities

• Develop and implement strategies and budgets for the Procurement department.
• Provide leadership and ensure efficient and effective management of staff and resources in the Procurement department.
• Develop mechanisms and tools to monitor expenditure and advise the Commission on possible value add cost cutting measures.
• Develop procurement targets and a fore casted procurement plan and integrate these into the Commission’s annual budget to facilitate procurement of materials and supplies.
• Facilitate tender and contracts management including management of supplier relationships and ensure supplier performance monitoring and evaluation.
• Formulate a sourcing strategy for election materials and supplies in accordance with the Commission’s policy and budgetary limits.
• Spearhead cost reduction in procurement initiatives at the Commission through implementing cost-effective stock holding levels.
• Adopt a total cost of ownership (TCO) approach in the development and evaluation of all materials in the tendering process.
• Ensure adherence to the Public Procurement and Disposal Act, Public Finance and Management Act through ensuring the participation of members of all relevant departments in tender/procurement committees at the head office and regional levels in the preparation and evaluation of tenders.
• Develop accountability measures including service level agreements with other departments; monitor performance indicators within the department and ensure the timely preparation of periodic reports.
• Ensure that the department is adequately resourced and develop, motivate and retain talent.

Requirements for Appointment

• A degree in procurement, supply chain management or any other related field,
• Post-graduate diploma in Procurement or Supply Chain management and membership in a professional procurement body such as the Chartered Institute of Purchasing and Supply (CIPS) or the Kenya Institute of Supplies Management (KISM).
• Possession of a Master’s degree will be an added advantage.
• At least eight (8) years experience in procurement or supply chain management; five of which should be at management level in a reputable organization.
• A demonstrable ability to drive organizational value through strategic cost-effective procurement practices and an appreciation of the electoral process are essential.
• Must have good knowledge in the preparation and execution of Annual Procurement Plans of large institutions.
• Must be conversant with government Procurement Procedures, Plans and policies
• Procurement or supply chain management.
• A good understanding of local and international procurement guidelines and procedures.
• Knowledge of the electoral framework is an added advantage.
• Strategy development and execution.
• Problem solving and analytical skills.
• Excellent presentation, oral and written communication skills.
• Exceptional personal integrity and attention to essential detail.
• Excellent relationship management and negotiation skills.
• Ability to make critical and timely decisions in a highly sensitive environment.
• Demonstrated team building skills
• Must be computer literate.

Integrity Clearance
 

In addition to the qualifications set above, the applicants must further meet and get the following clearances:

1. Ethics and Anti-Corruption Commission (EACC)
2. Criminal Investigation Department (CID)
3. Kenya Revenue Authority (KRA)
4. Director of Public Prosecutions (DPP)
5. Chief Executive Officer, Higher Education Loans Board
6. Professional bodies (where applicable) to which the applicant belongs eg LSK, ICPAK, AAK, IEK etc
7. Credit Reference Bureau Africa Ltd or Metropol Credit Reference Bureau

Security Clearance

• All shortlisted applicants may be subjected by the Commission to a security clearance by National Intelligence Service (NIS)

Application Submissions
 

Interested candidates are requested to submit their duly completed IEBC application Form together with an up-to-date curriculum vitae, copies of certificates and testimonials, email and telephone contacts together with names, telephone and email contacts of three (3) referees who must be familiar with the candidates previous work experience. 

Applicants must indicate the Job code and title on the top left corner of the envelope.

The IEBC Application Form is available at the IEBC  website (www.iebc.or.ke) or may be collected from the 6th Floor, Anniversary Towers, University way, Nairobi.

Applications and supporting documents shall be:

1. Delivered to the IEBC Chairperson, 6th Floor, Anniversary Towers, University Way, Nairobi: and/or
2. Fill online the IEBC application form provided in the Commission website www.iebc.or.ke and send electronically to recruit@iebc.or.ke

Applications must reach the Chairperson by 24th September 2014.