International Organization for Migration (IOM) Pharmaceutical Assistant Job in Nairobi, Kenya

Position Title: Pharmaceutical Assistant
 

Position Grade: G4
 

Duty Station: Nairobi, Kenya
 

IOMKE/SVN/051/2014

Seniority Band: Band IV
 

Job Family: Migration Health
 

Organizational Unit: Migration Health Division
 

Position Number: N/A
 

Position Rated: Yes
 

Subject to Rotation: No

Reporting Directly to Pharmacist
 

Overall Supervision By Regional Migration Health Assessment Coordinator; Head of the Migration Health Assessment Centre (MHAC)
 

Managerial Responsibility N/A
 

Directly Reporting Staff N/A
 

Organizational Context and Scope: Under the overall supervision of the Regional Migration Health Assessment Coordinator for Africa & the Middle East and the Head of the Migration Health Assessment Centre (MHAC), and under the direct supervision of the Pharmacist, the incumbent will assist in the management of drugs, vaccines, medical supplies and equipment being used in IOM
 

Responsibilities and Accountabilities

• Assist in the storage of Drugs and medical supplies and equipment in the Migration Health Assessment Centre (MHAC) Nairobi store as per good storage practices and laid down SOPs. Assist in the proper maintenance of medical equipment used by Migration health physicians and nurses, and replenishing their medical supplies as needed.
• Assist in proper storage of Vaccines in the Fridges and Cold Room with strict maintenance of cold Chain as per laid down Standard Procedures.
• Assist in proper packing and labeling of said items prior to distribution and shipment to various MHD Units in Kenya and the region, with emphasis on strict maintenance of cold chain for vaccines and other cold storage items, and making arrangements for their collection from MHAC central store and shipment to these locations.
• Assist the Pharmacist in stock control and Inventory management by maintaining hard copy records in the form of Stock movement sheets or bin cards, and a prescription file, and posting all transactions into the Pharmacy Web based stock management database, and generating reports periodically when required.
• Assist the Pharmacist in dispensing prescriptions and providing information and advice concerning side effects, dosage and proper storage of drugs to migrants and staff.
• Organizing for out of stock prescription items to be dispensed at Coptic Hospital Pharmacy and issuance to the migrants.
• Assist the Pharmacist in preparation of Orders for drugs, vaccines and medical supplies and equipment using Standard Purchase Requisition forms (PRF) and liaising with the MHD procurement focal point in Program Support Unit and coordinating with Common Services (COS) Department to ensure that items are ordered as per required specifications.Receiving and inspecting deliveries of drugs, medical supplies/equipment and vaccines and forwarding the certified delivery notes to COS-Procurement unit for payment.
• Under the supervision of the Pharmacist, assist in preparing the required paperwork and documents for purchase, export to outside Kenya and import into Kenya for vaccines, drugs and medical supplies.
• Assist the Pharmacist in coordinating with local/national health authorities, physicians, pharmaceutical companies, hospitals and laboratories as needed, for staff training,etc
• Packing Medical escort bags/Kits as per medical conditions of cases being escorted using provided medical escort kits’ contents lists. Replenish and check the contents especially the expiry dates of drugs and medical supplies and condition of medical equipment of the medical escort kits before and after use by medical escorts.
• Perform such other related duties that may be assigned from to time

Competencies
 

The incumbent is expected to demonstrate the following technical and behavioural competencies:
 

Behavioural
 

Accountability

• Accepts and gives constructive criticism.
• Follows all relevant procedures, processes, and policies.
• Meets deadline, cost, and quality requirements for outputs.
• Monitors own work to correct errors.
• Takes responsibility for meeting commitments and for any shortcomings.

Client Orientation

• Identifies the immediate and peripheral clients of own work.
• Establishes and maintains effective working relationships with clients.
• Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries
• Keeps clients informed of developments and setbacks.

Continuous Learning

• Contributes to colleagues' learning.
• Demonstrates interest in improving relevant skills.
• Demonstrates interest in acquiring skills relevant to other functional areas.
• Keeps abreast of developments in own professional area.

Communication

• Actively shares relevant information.
• Clearly communicates, and listens to feedback on, changing priorities and procedures.
• Writes clearly and effectively, adapting wording and style to the intended audience.
• Listens effectively and communicates clearly, adapting delivery to the audience.

Creativity and Initiative

• Actively seeks new ways of improving programmes or services.
• Expands responsibilities while maintaining existing ones.
• Persuades others to consider new ideas.
• Proactively develops new ways to resolve problems.

Performance Management

• Provides constructive feedback to colleagues.
• Identifies ways for their staff to develop their abilities and careers.
• Provides fair, accurate, timely, and constructive staff evaluations.
• Uses staff evaluations appropriately in recruitment and other relevant HR procedures.
• Holds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff evaluations.

Planning and Organizing

• Sets clear and achievable goals consistent with agreed priorities for self and others.
• Identifies priority activities and assignments for self and others.
• Organizes and documents work to allow for planned and unplanned handovers.
• Identifies risks and makes contingency plans.
• Adjusts priorities and plans to achieve goals.
• Allocates appropriate times and resources for own work and that of team members.

Professionalism

• Masters subject matter related to responsibilities.
• Identifies issues, opportunities, and risks central to responsibilities.
• Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation.
• Persistent, calm, and polite in the face of challenges and stress.
• Treats all colleagues with respect and dignity.
• Works effectively with people from different cultures by adapting to relevant cultural contexts.
• Knowledgeable about and promotes IOM core mandate and migration solutions.

Teamwork

• Actively contributes to an effective, collegial, and agreeable team environment.
• Contributes to, and follows team objectives.
• Gives credit where credit is due.
• Seeks input and feedback from others.
• Delegates tasks and responsibilities as appropriate.
• Actively supports and implements final group decisions.
• Takes joint responsibility for team's work.

Technological Awareness

• Learns about developments in available technology.
• Proactively identifies and advocates for cost-efficient technology solutions.
• Understands applicability and limitation of technology and seeks to apply it to appropriate work.

Resource Mobilization

• Establishes realistic resource requirements to meet IOM needs

Technical

• Maintains confidentiality and discretion in appropriate areas of work.

Education and Experience

• Diploma in Pharmaceutical Technology from a recognised institution.
• Enrolled with Kenya’s Pharmacy and Poisons Board or awaiting enrolment.
• Work or internship experience preferably with drugs and vaccines in international organizations, NGOs or pharmaceutical companies will be an added advantage
• Additional training experience in purchase, import, export and distribution of drugs, medical supplies/equipment and vaccines will also be an added advantage;
• Fluent in English and Kiswahili. Ability and willingness to work in difficult areas/situations;
• Teamwork orientated, capacity to work independently, sensitive to gender issues, personal commitment, efficient and flexible;
• Good interpersonal relationship and ability to work in a multicultural environment;
• Good typing, writing, communication and negotiation skills;
• Computer literate in Microsoft Word, Excel and Access.

Mode of Application:
 

Submit cover letter and CV including daytime telephone and e-mail address to:-
 

International Organization for Migration (IOM), 

Human Resources Department, 

P.O. Box 55040 – 00200, 

Nairobi, Kenya 

or send via e-mail to hrnairobi@iom.int

Closing Date: 23rd September, 2014

Only shortlisted applicants will be contacted