Executive Assistant to CEO Job in Nairobi Kenya

Executive Assistant to CEO

A Nairobi based company has an immediate need for an Executive Assistant to partner and provide support to an entrepreneurial CEO.

**Please read the entire posting (including education requirements) prior to submitting your resume/CV**

Job Description: Under the direction of the CEO, the Executive Assistant will anticipate and provide a broad range of confidential administrative support services for the CEO and will be responsible for performing executive administrative duties to ensure an efficient, well-maintained, and professional corporate environment. 

The successful candidate will have outstanding organizational skills, experience working in a fast-paced environment, and have the ability to successfully prioritize and manage multiple duties.

The Executive Assistant will manage a variety of projects that require detailed knowledge of the company and its services. 

Roles and Responsibilities:

• Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Plans, coordinates and ensures the CEO's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office.
• Communicates directly and on behalf of the CEO with external stakeholders on matters related to CEO's programmatic initiatives.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated.
• Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the CEO, some of which may have organizational impact.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

The Successful Candidate MUST meet the following Requirements:

• Bachelor’s degree is REQUIRED
• Experience with direct upper management support
• Previous experience with confidential or proprietary information is strongly preferred
• Superior attention to detail, ability to multi-task, and able to change priorities quickly
• Excellent oral and written communication skills and the ability to clearly articulate information to various audiences
• Must be able to maintain composure under pressure and manage unforeseen situations
• Proven ability to work independently and to handle a high volume, fast-paced environment
• Advanced skills with MS Word, Excel, PowerPoint, and Outlook
• Self-motivated with the ability to work proactively and achieve results without close supervision
• Ability to adapt to a flexible and varying work schedule and be accessible after hours as needed. Work hours may include engagements outside of normal working hours.
• Must be able to proactively provide updates on the status of tasks and action items
• A sense of urgency, a strong work ethic, and a positive attitude
• Commitment to operational excellence
• International exposure (work/residency) is a PLUS

Interested candidates who meet the above criteria should submit their online application on or before 10th October 2014 athttp://goo.gl/T8sryH

CVs WITHOUT salary requirements will NOT be considered