HelpAge International Regional Accountant (Grants & Contracts) Job in Nairobi, Kenya

HelpAge International is a global network of not-for-profit organizations with a vision of a world where older people fulfill their potential to lead active, dignified, healthy and secure lives.  

To facilitate this and in service to the older people, we seek to fill the position of Regional Accountant - Grants & Contracts.

Department: Finance & Administration 

Location: Nairobi, Kenya with 50% travel within the region

Responsible To: Regional Finance and Administration Director (RFD)

Responsible For: NA

Relations with Others: Close working relationship with Project Managers, and finance staff of affiliates and partners

Purpose: Responsible for budgeting, financial accounting and reporting of assigned grants and donor projects in the East West and Central Africa (EWCA) and providing financial support and training  to affiliates and implementing partners 

Responsibilities:

1.1 Grant and Contract Management

• Prepare and submit to RFD interim and final regional projects donor financial reports for review within the set deadline.
• Promptly follow-up and make adjustments to monthly and interim donor reports based on feedback from the program managers.
• Review monthly donor reports with the relevant managers and point out areas with financial risks in line with donor conditions for the managers to take proactive corrective action.
• Assist project managers with budget re-alignment and other budgetary issues
• Ensure expenses are charged to correct project and budget lines
• Receive, review and correct monthly returns from implementing partners for assigned projects and post to the Sun system
• To assist in getting monthly cash flow requirements from implementing partners and project managers and forwarding this to the Regional Finance Co-ordinator for consolidation and forwarding to London Office.
• Keeping a file for each project and filing all returns and other correspondence on file and ensuring security and confidentiality of the documents in line with HelpAge policy on document retention, retrieval and archiving.
• Periodically visit partners in the region and review their financial and administrative policies and procedures, identify shortcomings and train partners in such areas to improve their internal control systems.
• Implement financial and administrative policies as laid down in the EWCA Finance and Administration Manual.

1.2 Budgeting

• Train and assist project managers in proposal budget preparation for various donors
• Train and assist project managers in budget re-aligmnet and review
• Train and assist project managers in budget phasing and preparation of Detailed Budget Sheet for SUN system.
• Assist in the preparation of the EWCARDC annual and mid-year financial  review (MYFR) budgets

1.3 Other Features of the Job (Working conditions etc)

• The position is based in Nairobi but with constant travels to the partners in the region to assist in training and other donor compliance issues.
• Respond to any emergency issue affecting partners at short notice

Person Specification:

Essential:

• Good working knowledge of SUN Systems computer software, word processing, spreadsheets, power point and database packages
• Ability to work independently and make good routine decisions.
• Excellent command of English, French and Kiswahili both written and oral
• Able to travel at short notice
• Exposure to and familiarity with the region’s work environment

Experience:

• Minimum of 3 years experience in an INGO multi-cultural setting

Knowledge/Skills:

• Strong interpersonal and communication skills.
• Training skills
• Performance management skills.

Education Criteria:

• A Bachelor’s degree in accounting  and CPA III or equivalent professional level

Desirable:

• Firm
• Stress tolerance
• Building partnership
• Attention to detail
• Able to work with limited supervision
• Proactive and reliable

How to Apply

Please send your CV and covering letter to jobs.ewca@helpage.org

Closing Date: 14th November, 2014