WFP Senior Programme Assistant (Resource & Pipeline Management Analyst) Job in Nairobi Kenya

Vacancy Announcement No: OMN/006/2014
 

Post Title: Senior Programme Assistant (Resource & Pipeline Management Analyst)
 

Grade: Service Contract SC6 (G6 equivalent)
 

Duty Station: WFP’s Regional Bureau for East & Central Africa, based in Nairobi
 

Salary: As per UN Service Contract Salary Bands
 

This vacancy is open to both male and female candidates. Qualified female candidates are particularly encouraged to apply.
 

The World Food Programme (WFP) is the world’s largest humanitarian agency, fighting hunger worldwide. 

We are currently seeking to fill the position of Senior Programme Assistant (Resource and Pipeline Management Analyst), in support of the Regional Bureau for East & Central Africa (OMN), based in Nairobi, Kenya. 

The Regional Bureau provides strategic guidance, policy/technical support and direction to WFP operations and activities in nine countries: Burundi, Djibouti, Ethiopia, Eritrea, Kenya, Rwanda, Somalia, South Sudan and Uganda.
 

Duties and Responsibilities: Under the direct supervision of the Regional Resource Management Analyst, the Senior Programme Assistant (RMA) will be responsible for the following tasks:

• Analyze monthly pipeline data in format for use by OMN Supply Chain Group to aid Supply Chain Group on resource allocation priorities and analysis for forward purchasing facility inventory replenishment;
• Effectively monitor fund balances in the financial system and any variances is followed up with CO;
• Support the Compilation and provision of simplified one page funds management overview of Country office Projects situation and provide recommendations to COs on monthly basis/initiate RMA Supply chain format templates/ initiate pipeline Bulletin templates;
• Recommend & Create user friendly tools using MS Office applications for the unit that can minimize human errors and reduce delays in request for information and time workflows;
• Better planning, review and further recommendations to management on enhancements of fund management and accountability system, continuously assess existing gaps, and the extent to which funds management and accountability is performed by existing systems;
• Provide input and feedback to new and existing Global templates and resource analysis reports;
• Provide comprehensive analysis on project performance and resource surplus/deficit, and recommend appropriate actions to be undertaken by CO management;
• With support from Supervisor, acquire skills and keep self-abreast in the review of project performance analysis on Surplus/Deficits and perform BRs feedback analysis;
• Acquaint Rules and regulations, policies and procedures are made available to all relevant staff relevant staff have received adequate training on the financial rules and regulations, policies and procedures;
• To enhance the knowledge of CO counterparts with regard to the resource management and pipeline issues in their daily work;
• Ensure project budgets are accurate and timely checked, reviewed;
• Review budget plans for new and on-going projects and provide expert advice on budgetary adjustments required for effective utilization of funds by RB/CO(ii) Recommend follow up actions in respect to approval process for all projects so that all documentation are in line with the Programme Review Committee (PRC) recommendations and data in WFP corporate system;
• Collect operational pipeline data and prioritize operations in the region to facilitate multilateral allocation process (SRAC process)& Provide qualitative support to CO to ensure, more effective and efficient pipeline management;
• Coordination and the creation of monthly OMN Pipeline bulletin including continuous improvements of design and information/ data included;
• Enhance information sharing and coordination between, Programme, Donor Relation, Pipeline, and Procurement & Logistics in the regional bureau in order to optimize the supply chain;
• Attend and act as Secretariat to the supply chain Group; Take minutes at meeting of SCG/ Record follow up actions/ follow through with other units for availability to meetings and follow up actions;
• Attend SCG meetings and note developing issues within units.

Qualifications and Experience
 

Education: Secondary school education, preferably supplemented by technical or university courses in supply chain management, development economics, emergency or other related field.
 

Experience: 

• At least five years of progressively responsible experience of which at least one year closely related to operations, food aid related work or other related field. 
• At least one year at the G5 level or equivalent.

Knowledge: 

• Training and/or experience utilizing computers including word processing, spreadsheet and other software packages. 
• Proficiency in Excel and fair knowledge on Pivot tables: This level of skills is required to use advanced techniques for analyzing and manipulating data in Excel 2), automate some operations, manage Macro Commands, and create MS Excel applications.  

Specifically: 

• Customize the work area, use advanced functions (Names, VLOOKUP, IF, IS), work with Pivot Tables, use spreadsheet web components, manage macro commands, concepts planning, operations, execution, modification, interruption, use personalized toolbars and perform some programming in VBA. 
• Knowledge of WFP financial regulations; and rules and WFP policies and procedures in the area of work.

Competencies:

• Well organized with sound judgement;
• Ability to complete accurate reports and/or data with minimal guidance;
• Ability to work with minimum of supervision and to supervise and train support staff;
• Ability to extract, interpret, analyze and format data and to resolve operational problems;
• Ability to work with accuracy under time constraints and pressure;
• Ability to work effectively with people of different national and cultural backgrounds.

Language: Fluency in both oral and written communication in English essential.
 

Application Procedures:

• Go to: http://i-recruitment.wfp.org/vacancies/14-0015800
• Step 1: Create your online CV.
• Step 2: Click on “Description” to read the position requirements and “Apply” to submit your application.

Note: You must complete Step 2 in order for your application to be considered for this vacancy.

Deadline for applications: 16 November 2014. Only short-listed candidates will be contacted.
 

If you have any queries relating to this VA please send them to: wfp.omnhr@wfp.org
 

WFP does not charge fees at any stage during the recruitment process.
 

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.