Makueni County Senior Records Management Officer Job in Kenya

Republic of Kenya
 

Government of Makueni County
 

Makueni County Public Service Board

Makueni County Public Service Board wishes to recruit competent and qualified persons to fill the following positions in accordance with Article 176 of the Constitution of Kenya 2010 and Sections 45, 50 and 51 of the County Government Act No. 17 of 2012.

Senior Records Management Officer

JG M 

1 Post

Reporting to the Director, Human Resource, the Officer will be responsible for the following:

• Storing, arranging, indexing and classifying records;
• Facilitating the development of filing systems, and maintaining these to meet administrative, legal and financial requirements;
• Devising and ensuring the implementation of retention and disposal schedules;
• Responsible for overall record keeping and Management
• Developing Records management policy and implementing the same.
• Developing and managing the Registry.
• Advising on proper ways of disposing documents that have outlived their usefulness.
• Assisting the Government in developing best practice record Management procedures and ensuring that they are adhered to.
• Ensuring proper, secure and computerized storage of documents for easy retrieval.
• Overseeing the management of electronic and/or paper-based information;
• Designing, setting up, maintaining, reviewing and documenting records systems;
• Identifying the most appropriate records management resources;
• Advising on and implementing new records management policies and classification systems;
• Providing a policy framework to guide staff in the management of their records and use of the employer’s records system;
• Ensuring compliance with relevant legislation and regulations;
• Managing the changeover from paper to electronic records management systems;
• Preserving corporate memory and heritage;
• Responding to internal and/or external information enquiries;
• Advising on complex legal and regulatory issues, often involving difficult judgments in controversial areas such as the Freedom of Information Act and other national or County legislation;
• Training and supervising records staff;
• Advising staff in other departments on the management of their records and information
• Performing other duties that may be assigned from time to time by the immediate supervisor.

Qualification / Requirements

• Be a Kenyan citizen
• A bachelor’s degree in Information Science / Records Management.
• Master’s degree in related field will be an added advantage.
• Must have served as a Senior Records Management officer for 7 years.
• Must demonstrate professional competence and administrative ability in handling records.
• Good interpersonal skills.
• Good knowledge in Computer applications.
• Satisfy Chapter six of the constitution of Kenya 2010

How to Apply

Written applications enclosing CV, Copies of academic and professional certificates and ID card should be submitted in a sealed envelope and addressed to;

The Secretary
Makueni County Public Service Board
P. O. Box 49 - 90300
Makueni

Visit: www.makueni.go.ke

Or delivered by hand at the reception desk at Makueni County Public Service Board Offices located past Makueni Girls, Opposite Wote Technical Training Institute.

Closing date is Friday 5th December, 2014

Note:
 

(i) All applicants are required to obtain clearance from the following Institutions;

• The Criminal Investigation Department (CID).
• The Higher Education Loans Board (HELB).
• The Kenya Revenue Authority (KRA).
• The Ethics and Anti Corruption Commission (EACC).

(ii) Only shortlisted candidates will be contacted.

(iii) Shortlisted candidates will be required to produce their original National Identity cards, Certificates and the above clearances during interviews.

(iv) The Makueni County Government is an equal opportunity employer; Youth, Women, Persons with Disabilities and other marginalized persons are encouraged to apply.

(v) Affirmative action as stipulated in the constitution shall be applied.

(vi) The salary and benefits attached to each post are as advised by the Salaries and Remuneration Commission.