NGO Procurement Assistant Job in Nairobi Kenya

Procurement Assistant
 

Location: Nairobi
 

Industry: Health Care
 

Our client, an International Organization NGO in Quality reproductive Health Care and family planning to millions of the world’s poorest and vulnerable women would like to recruit a Procurement Assistant. 

The purpose of the position is to assist in the process that ensures that all Procurement of goods and services in the organization across all activities and departments meets standards of quality, price, timeliness and volume and other standards as required. 

The candidate MUST possess Bachelor Degree in Business administration, Procurement or related field from a recognized institution of higher learning or Diploma supported with equivalent experience.

Key Tasks and Responsibilities

• Process initial purchase requests, process requisitions in to Purchase orders using INFLOW and follow up with vendors for delivery.
• Maintaining and updating Procurement system – INFLOW & databases with daily changes and inputs.
• Vendor invoices reconciliation against deliveries for payment processing.
• Perform procurement activities relating to request for quotations and price quotes.
• Correspond with vendors regarding to prices, product availability and delivery.
• Recording keeping including filling, updating records.
• Perform Cost benefit analysis for different purchases and conduct market research.
• Assist with Procurement committee secretarial work as requested.
• Keep updating the Procurement Officer with procurement plans performance month by month.
• Coordinate and schedule meetings and appointments as requested.
• Respond to queries directed to Procurement & Logistics and escalate where necessary.

Qualifications

• Professional qualification in Supplies Management.
• Membership of a professional supplies management body.
• Minimum 2 years working experience in the same capacity in a busy organization.
• Proven previous experience in INGO, medical or health sector will be a definite advantage.
• Ability to work with local suppliers and building of long term competitive supply relations.
• Proficiency in the use of MS Excel, MS word, Outlook & other computer applications.
• Effective organizational and communication skills
• Logistics skills are an added advantage

To apply, send your CV and cover letter to applications@flexi-personnel.com before Friday 19th February, 2015. 

Clearly indicate the position applied for and the minimum salary expectation on the subject line.