Public Service Transformation Department, TA and Programme Officers Job

Public Service Transformation Department

Office of the Prime Minister, Government of Kenya

Background

Following the development of the Office of the Prime Minister’s (OPM) Strategic Plan, the former Public Service Reform and Performance Contracting (PSRPC) Department has been separated into two distinct departments, namely, Performance Contracting and Public Service Transformation Department respectively.

The Public Service Transformation Department (PSTD) in The Office of the Prime Minister is charged with the overall responsibility of coordinating Public Service Reforms and institutionalizing Results Based Management (RBM) in the Public Service.

One of the Strategic objectives of PSTD is to transform the public service from a process–oriented to a Results Based Management culture. This will ensure that the Public is more responsive to the citizens as it delivers ‘Targeted Results to Kenyans’.

The United Nation’s Development Programme (UNDP) office in Kenya is supporting the implementation of public sector reforms in management of the donor funded basket fund and provision of technical support to the project implementation.

UNDP Kenya invites applications for the following positions:

1. Technical Advisor
2. Programme Officer – Rapid Results Approach
3. Programme Officer – Finance

Job Profiles

Technical Advisor

The main objective of this assignment is to provide technical assistance as an Advisor.

The Specific tasks will include but not limited to, the following:

• Development of a results framework to synergise Government functions and operations.
• Development of a framework to coordinate service delivery initiatives of Public Service Development Division.
• Institutionalisation of RBM in MDAs and Counties for Transformation.
• Finalisation and roll out of the Management Accountability Framework (MAF).

Education

• Must have an advanced degree in Economics, Public Administration, Business Administration, public policy Administration, Strategic change Management or a field related to Public Service Transformation

Experience

• Must have at least ten (10) years experience in Public Service Reform and Development: institutional capacity building and leadership development.
• Should be knowledgeable in institutional reforms/transformation work in the context of the Kenyan Public Service.
• Should be able to articulate the theories that underpin public service reforms and sustainable development and other contemporary development/reform issues.
• Must have experience working with Public Servants at various levels: Ministers, Permanent Secretaries, Directors, Officers and Assistants.

Programme Officer – Rapid Results Approach

The main objective of this assignment is to provide technical assistance to implement Rapid Results Initiatives (RRI) in the Public Service institutions which will be assigned.

The Specific tasks will include, but not limited to, the following:

• Preparing and undertaking leadership orientations and challenge area crafting and identifying pre-launch action items.
• Assisting in preparation of RRI launch workshops; assist the RRI teams develop RRI goals, draw work plans, identify key milestones and identify activities that lead to achievement of the goals.
• Coaching the RRI leaders and team members to optimize team energy and participation throughout the process.
• Facilitating the mid-point and wrap-up reviews and clarifying follow-up actions that will ensure and sustain RBM success.
• Developing the capacity of public servants at various ministries to implement and sustain RRI in the ministries as a way of doing business. This will entail participating as a Resource Person in RRI training as organized by PST and also working with assigned PST staff in the assigned MDAs.
• Undertaking training on RBM methodology for selected MDAs.
• Development of the capability review tools and instruments.
• Administering capability review tools and instruments and collecting data.
• Analyzing capability review data, report preparation and sharing findings with relevant MDAs.
• Development of institutional capacity building action plans based on capability review findings.
• Supporting implementation of institutional capacity building action plans through the Rapid Results Approach.

Education

• A Bachelor’s Degree in Social Sciences or any other relevant discipline. A Masters Degree in Management, HRM, HRD, MBA or any other relevant field will be an added advantage.
• Training as a RRI coach in a reputable institute.

Experience

• Experience in RRI coaching in the Public Sector.
• Experience undertaking a similar assignment.
• Experience in institutional capacity assessments (Capacity Review).

Programme Officer – Finance

The main objective of this assignment is to provide technical assistance as a Program Officer.

The Specific tasks will include but not limited to, the following:

• Administration and implementation of programme/operations strategies.
• Support to management of the programme and administration of budgets.
• Accounting and administrative support.
• Full compliance with Government, World Bank and UN/UNDP rules and regulations and other relevant policies on financial recording/reporting system and follow-up on audit recommendations; implementation of effective internal controls.
• Presentation of information for formulation of the programme work plans, budgets, proposals on implementation arrangements andexecution modalities and monitoring of their status.
• Provision of guidance to the Department on implementation of activities, tracking use of financial resources.
• Accuracy verification of Combined Delivery Reports from UNDP, World Bank under the Institutional Reform and Capacity Building Programme and the Government of Kenya.
• Provision of information for the audit of the programme, implementation of audit recommendations.
• Monitoring of budget preparation and modifications, tracking and reporting on mobilized resources and preparation of reports.
• Proper control of the supporting documents for payments and financial reports for the Department.
• Develop and maintain the internal expenditures control system, for all of the three (3) sources of funding for the Department.
• Presentation of thoroughly researched information for planning of financial resources of the Department, reports containing analysis of the financial situation.

Education

• Bachelors Degree in any of the following areas: Public Administration, Strategic Change Management, Management, Development Studies, Business Administration, Economics, Public Policy Management or any other related fields.
• Specialized certification in Accounting and Finance.

Experience

• At least five (5) years of progressively responsible administrative or programme experience is required at the national or international level.
• At least five (5) years experience in finance or Accounts of Government Programmes or donor funded Programmes.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advanced knowledge of spreadsheet and database packages.
• Experience in handling of web based management systems.
• Extensive knowledge of Financial and Procurement Regulations of Government of Kenya, UNDP and World Bank.
• Working Knowledge of Reforms in Kenya.

Application Procedure

The full terms of reference detailing the scope of work, required academic qualifications and years of relevant work experience can be accessed on The UNDP Kenya website.

Interested and qualified persons should apply on the UNDP Kenya e-Recruitment portal located on the UNDP Kenya website - http://www.ke.undp.org on or before 11 March 2011. Select “e-Recruitment Portal” under “Operations/Human Resources”.

Applications received via other means will not be accepted.

Additional considerations

1. Applications received after the deadline will not be considered.
2. Acknowledgements will be sent only to applicants who strictly meet the requirements of the post.
3. UNDP is an equal opportunity employer which strives to achieve overall balance in its staffing patterns.
4. UNDP, as a matter of practice, does not charge any application, processing or training fee at any stage of the recruitment process. If you have any questions as to vacancy announcements you may have received, please refer to this website.