Administrative Assistant / (PA) to the MD

highly successful public relations agency seeks the services of a highly motivated and energetic individual to fill the position of a Administrative Assistant / (PA) to the MD of the organization.

Responsibilities:

• Minding of the day-to-day events and helping run the office
• Monitoring of print media and preparing monthly reports
• Attending to the daily office routine and drafting out letters and other correspondences e.g. replying to routine memos, letters, customer queries etc.
• Attending to the Company’s and MD’s visitors
• Organizing for meetings, venues, and coordinating all the necessary logistics.
• Assist in procurement of office stationery
• Coordinate incoming calls, general e-mails and correspondences and to ensure both are dealt with on a timely basis.
• To present a professional image when acting on behalf of the Company to clients, subscribers and other organizations.
• Managing Petty Cash as may be required.
• To introduce and maintain appropriate systems to ensure good office administration.
• Keeping confidential matters confidential

Qualifications:

• Diploma in Business Administration or similar qualifications.
• Good level of competence in all computer packages; MS Word, Power-point, Excel and other packages.
• 3 years experience as a PA to a CEO or a similar senior management position.

Personal Skills and Attributes:

• Experience in a secretarial role will be an added advantage
• Good command of English and Kiswahili languages
• Well developed organizational and analytical skills
• Work well both as an individual and as part of a team
• Self motivated and able to work on own initiative
• Ability to prioritize and manage workload
• A flexible and imaginative approach to problem solving
• Ability to manage multiple tasks and to work under pressure
• Ability to maintain confidentiality of all matters pertaining to the office
• Leadership skills with high self awareness

Applicants should submit their CV to email address: info@tell-em-pr.com marked with the job titles on the subject line.

Closing date: 17th June 2011

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