Grants Manager, Accountants, M&E Manager, Programme Quality Manager and Data Management Jobs in Kenya Red Cross

Kenya Red Cross Society (KRCS) is a humanitarian relief organisation created by the Act of Parliament, Cap 256 of the Laws of Kenya of 21st December 1965.

Its vision is to be the most effective, most trusted and self sustaining humanitarian organisation in Kenya.

KRCS has been appointed the Principal Recipient (PR) for Global Fund (GF) Round 10 HIV Grant. It is in this respect that the Society has set up the Global Fund Programme Management Unit (GF PMU).

The unit is looking for qualified persons to fill the following positions:

Job Position Title: Grants Manager

1 Position

Reporting to: Head of Grants and Finance

Job Location: KRCS Headquarters

Overall Purpose

Reporting to the Head of Grants and Finance, the Grants Manager will be responsible for coordination and management of all financial aspects of the programme by operationalising programme grants management systems to ensure there is full compliance with contract obligations and that all funds utilised are well documented, accounted for and reported.

S/He shall be responsible for the design, planning and implementation of an integrated Grants and Quality Assurance systems (GQAs) for the GF programme operations aimed at facilitating decision-making processes and promoting accountability.

Core Duties and Responsibilities

• Provide technical and operational support in the design, planning and implementation of an integrated Grants and Quality Assurance systems (GQAs) for the GF programme operations aimed at facilitating decision making processes and promoting accountability.
• Grants and contract Management, compliance enforcement and coordination of financial aspects of the programme to ensure the programme achieves full contract compliance and that the programme effectively interprets and operationalises the contract requirements.
• Ensure that all Performance Framework targets are fully contracted in line with funds allocation per service area, funds are utilised as per approved budget, are adequately documented, accounted for and within the programme period.
• Coordinate audits of the PR and Sub-recipient (SR) in liaison with the Finance and Internal Audit Departments to ensure the programme is cleared in all audit requirements.
• Manage Funds disbursement requests to the PR and SRs while ensuring that bottlenecks to funds flow are addressed and programme financial risks are adequately managed.
• Manage programme budget and grants portfolio performance monitoring to ensure adequate controls for efficient funds utilisation by use of tracking tools and grants management plans.
• Monitor and track the utilisation of PR’s capital and operational expenditure against approved plans and ensure compliance.

Minimum Qualifications

• Postgraduate qualification in Business Management, Finance, Economics or equivalent qualifications.
• Over five (5) years relevant experience in areas of Grant Management coupled with Programme Management including Monitoring and Evaluation.
• Previous work in HIV/AIDS and or Health Grant Programmes will be an added advantage.

Key Competencies

• Strong interpersonal and cross-cultural skills including the ability to build collaborative relationships with sensitivity to cultural, ethnic and political issues and ability to influence and resolve differences and conflicts
• Demonstrated technical expertise in Strategic Management, Project Planning and Budgeting, Resource Management, Implementation ability as well as Programme Monitoring and Evaluation
• Ability to develop and implement performance management system, giving candid performance feedback and supporting professional development efforts
• Considerable knowledge of management information systems, proficiency in database systems, spreadsheet and flow chart applications, and budgeting.
• Demonstrated ability to meet deadlines, analyse financial and operational data and information, think analytically and critically.

Position Title: Grants Accountants

3 Positions

Reporting to: Grants Manager

Job Location: KRCS Headquarters

Overall Purpose

Reporting to the Grants Manager, the Grants Accountant will be responsible for effective planning, budgeting, implementing and evaluating accounting operations including management of the GF funds and monitoring the income against budget to ensure that all income variances are identified and investigated in a timely way and management of creditors.

S/He will manage bank reconciliations, updating and producing cash flow forecasts, according to income received and expenditure committed and reporting the monthly cash flow position,
maintaining an updated billing system, handling credit balances as well as creating a cost-effective recovery system.

Core Duties and Responsibilities

• Contribute to the development, implementation and evaluation of the annual budgets and plans aimed at operationalising programmes and projects activities
• Contribute to the review and update of accounting policies and procedures through direct analysis of new and existing financial accounting systems and procedures to increase efficiency and to ensure compliance with standard accounting principles and procedures, regulations and statutory requirements
• Coordinate receipts and disbursement, banking, protection and custody of funds, securities and financial instruments to ensure that the income recorded on the ledger is accurate and robust as well as follow up on unbilled income
• Advise management on reallocation of undisbursed funds to maximize on interest in line with policy directives
• Monitor the GF Programme income against budget and ensure that all income variances are identified and investigated in a timely way
• Monitor bank balances on a daily and periodic basis in order to produce cash flow forecasts according to income received and expenditure committed, also recommend appropriate action in the event of cash flow variances
• Ensure that the cash flow forecasts are compiled according to current best practice and are produced on a one year rolling basis.
• Liaise with auditors and ensure all requested information is supplied in a timely manner and that all relevant audit recommendations are implemented
• Manage banking relationships and highlight any issues to the Grants Manager.
• Contribute to multidisciplinary work teams to develop, implement and evaluate strategic management plans and budgets in order to improve performance standards and organisational effectiveness
• Provide various financial reports on an ad-hoc basis by extracting, compiling, analyzing, and formatting financial data; also provide assistance in interpreting report parameters, results, and data to line management, programme officers, project managers and other management personnel

Minimum Qualifications

• Bachelor’s Degree in Accounting and finance plus CPA (K) or equivalent qualifications
• Over three (3) years experience in accounting including skills in computerized accounting systems.

Key Competencies

• Considerable knowledge and ability to perform professional accounting work in accordance with the international “Generally Accepted Accounting and Auditing Principles” (GAAP), procedures, standards and controls, including financial forecasting and monitoring of budgets as well as donor accounting procedures
• Ability to identify and resolve problems in a timely manner, gather and analyse information skilfully, develop alternative solutions, work well in group problem solving situations and use reason even when dealing with emotional topics
• Considerable knowledge of management information and financial management systems, proficiency in database systems, spreadsheet and flow chart applications, computerized accounting, budgeting and human resources systems
• Ability and willingness to make consultative decisions, exhibit sound and accurate judgment, support and explain reasoning for decisions, include appropriate people in decision-making process and makes timely decisions

Position Title: Monitoring and Evaluation Manager

1 Position

Reporting to: Head of Programmes

Job Location: KRCS Headquarters

Overall Purpose

Reporting to the Head of Programmes, the Monitoring and Evaluation Manager will be responsible for providing technical leadership for all M&E activities in the GF programme.

S/He will lead M&E capacity building for the Sub-Recipients (SRs), technical reporting, ensure data quality and build the capacity for effective M&E system.

Duties & Responsibilities

• Operationalise the M&E framework designed for the GF programme including and not limited to: designing programme M&E tools for data collection, verification, management and reporting as well as data audits, supporting partners in setting up functional data management systems and processes, support the assessment processes of Sub recipients and implement actions emanating from assessments.
• Assist programme staff to develop systematic and realistic monitoring plans that capture quantitative and qualitative data to report on all indicators in Sub Recipients programmes;
• Facilitate on the job M&E training for capacity development, especially in the area of use of data for decision making.
• Develop and maintain a system for archiving M&E guidelines, tools, data files, analysis files, reports and presentations for major activity undertaken.
• Assist in gathering, summarizing and disseminating relevant technical updates on programme planning monitoring, evaluation and operations research within the project.
• Coordinate mid-term reviews and evaluation of programme activities and ensure proper documentation of innovative approaches and best practices for dissemination and sharing experiences to promote repeat applications or scaling-up in different community settings.
• Participate in multidisciplinary teams to develop, implement and evaluate strategic management plans to improve organisational effectiveness

Minimum Qualifications

• A Post Graduate Degree in M&E, statistics, Public health or equivalent qualifications
• Five years of M & E work experience in Public Health projects and /or HMIS work in Kenya.

Key Competencies

• Ability to initiate and manage change and to recognise and adjust to rapidly changing conditions in order to align CSOs/Non State Actors programmes to the National Strategy
• Strong communication and presentation skills in both English and Kiswahili, including ability to develop reports and prepare relevant publications
• Demonstrated proficiency in computer applications such as word processing, spreadsheets, data-base, email and utilisation of the internet

Position Title: Programme Quality Manager

1 Position

Reporting to: Head of Programmes

Job Location: KRCS Headquarters

Overall Purpose

Reporting to the Head of Programmes, the Programme Quality Manager is responsible for the capacity assessment of the Sub Recipients ability in effective design, development, implementation and evaluation of Comprehensive HIV/AIDS programmes aimed at combating and reducing the prevalence and impact of HIV/AIDS on vulnerable communities.

S/He will provide technical support for programme implementation to ensure quality in programming and alignment to National policies, guidelines and strategies.

Duties and Responsibilities

• Provide technical support for programme implementation to ensure quality in programming and alignment to National and Global policies, guidelines and strategies.
• Support and Coordinate the design, development, implementation and evaluation of capacity building programmes aimed at equipping and strengthening SRs and communities with capacity to manage Comprehensive HIV/AIDS programmes.
• Coordinate with Regional GF staff to ensure SRs develop an integrated HIV/AIDS programme plans in line with the Government’s efforts towards reducing prevalence and impact in the country
• Coordinate with Grants Manager and the M&E Manager in the preparation of funding disbursement to assigned CSOs.
• Participate in multidisciplinary teams to develop, implement and evaluate strategic management plans to improve organisational effectiveness
• Assist in risk assessment and management for the Programme
• Advise the senior management on the latest intervention techniques in the fight against HIV and AIDS.

Minimum Qualifications

• Post graduate Degree in Public Health or related Field or equivalent qualifications.
• Over five (5) years experience in comprehensive HIV and AIDs programming.

Key Competencies

• Knowledge of HIV/AIDS health care, humanitarian relief issues, trends and goals aimed at preventing and alleviating human suffering
• Technical expertise in strategic management, project planning and budgeting, resource management as well as programme monitoring and evaluation

Position Title: Data Management Officer

1 Position

Reporting to: Monitoring and Evaluation Manager

Job Location: KRCS Headquarters

Overall Purpose

Reporting to the Monitoring and Evaluation Manager, the Data Management Officer will be Monitoring and Evaluating Data for the overall programme.

Duties & Responsibilities

• Develop M&E systems documentation and SOPs; maintain systematic data storage, filling and a report tracking system.
• Set up and manage routine and evaluation database(s).
• Provide support in the capacity building of M&E data management and develop feedback reports to the Stakeholders on data quality, completeness and use.
• Provide technical support in Database management to meet data requirements for PR and the Sub Recipients.
• Develop and maintain a system for archiving projects’ M&E guidelines, tools, data files, analysis files, reports and presentations.
• Participate in multidisciplinary teams to develop, implement and evaluate strategic management plans to improve organisational effectiveness

Minimum Qualifications

• A Bachelors Degree in Statistics, Public health or equivalent qualifications
• Five years of work experience in leading monitoring and evaluation data management of Public Health projects and /or HMIS work in Kenya.

Key Competencies

• Demonstrated technical expertise in project planning and budgeting, resource management, implementation ability as well as programme monitoring and evaluation
• Demonstrated proficiency in computer applications such as word processing, spreadsheets, data-base, email and utilisation of the internet

Applications must contain: Letter of application, curriculum vitae, copies of relevant certificates, address and contacts of two referees.

All applications should be sent to:

The Secretary General
Kenya Red Cross Society
P. O. Box 40712-00100
Nairobi

So as to reach him not later than Friday, 23rd September 2011.

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